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Cypress-Fairbanks ISD · 3 weeks ago

(Anticipated Vacancy) Administrative Assistant III to Director of Community Programs

Cypress, TX

Full-time

Onsite

Mid Level

$40K/yr - $40K/yr

3+ years exp

Cypress-Fairbanks ISD is seeking an Administrative Assistant III to support the Director of Community Programs. The role involves managing correspondence, schedules, and social media for the department, as well as providing customer service and assisting with various administrative tasks.

EducationPrimary EducationSecondary Education

Responsibilities

Prepare correspondence, forms, schedules, contracts, and reports for the Director of Community Programs

Manage the Community Programs department calendar and scheduling of events/meetings

Manage the social media sites for the department

Manage the email accounts for the Community Programs department, as assigned

Maintain physical and electronic department files

Assist with quotes and purchase orders for department purchases

Assist Community Programs employees with questions regarding policies and practices

Answer and respond to incoming calls, take reliable messages and route to appropriate staff; assist directly with routine inquiries

Must be able to meet department and district deadlines

Act as backup for various positions within the Community Programs department, including but not limited to, receptionist and registration clerk

Maintain confidentiality of information

Assist with special projects

Work as part of a team to contribute to the success of the Community Programs department

Provide quality customer service

Perform other duties as assigned by the Director of Community Programs

Regular and reliable attendance is an essential job function

Qualification

Microsoft OfficeGoogle SuiteAdministrative experienceCommunication skillsCustomer serviceProblem solvingTime managementDetail-oriented

Required

High school diploma or GED equivalent; college credits with office skills training or equivalent business school training preferred

Minimum of three (3) years of administrative secretarial experience; experience in public education settings preferred

Knowledge of school district organization, operations and administrative policies, procedures, and business practices

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required

Effective verbal (receptive and expressive) and written communication skills, detail-oriented and ability to problem solve a wide variety of complex and confidential matters

Ability to prioritize, organize, multi-task numerous complex administrative activities and manage time with minimal supervision

Ability to work with frequent interruptions; ability to maintain emotional control under stress