Embry-Riddle Aeronautical University · 3 weeks ago
Records Specialist
Prescott, AZ
Full-time
Onsite
Entry Level
1+ years expEmbry-Riddle Aeronautical University is the world’s largest aviation and aerospace university, with vibrant campuses in Daytona Beach, FL, and Prescott, AZ. The Records Specialist provides key customer service and support in the Records Office, managing student registrations, academic records, and various administrative tasks to facilitate student enrollment and academic processes.
Higher Education
Responsibilities
Register students for academic courses to complete degree requirements. This includes Cooperative Education, Exchange, Study Abroad, Directed Studies, and any special programs. Assist and train students in the registration process. Decipher any computer/ineligibility errors preventing access to the web registration system, advise and assist students with any eligibility messages
Register students for Worldwide Online courses as needed; coordinate with Worldwide Online on late registration authorizations, and/or availability of courses
Process Intra-University Transfer Requests
Review and process student withdrawals from their classes
Determine if students qualify to enroll for up to 18 credit hours, with no increase in tuition for hours over the block
Process official transcript requests both in person and through the electronic ordering system, Parchment. Audit transcript to ensure academic data entries were posted correctly before releasing official transcripts of academic records. Provide monthly reporting for transcript values and authorizations
Manage National Student Clearinghouse report transmissions and data integrity
Verify student enrollment to various authorized parties
Process Enrollment Verification Requests and Honor Level Updates
Create/modify residential classes in Campus Solutions, including section-specific notations, and assignment of classroom facilities. Assist in effectively matching academic needs for classroom space with available facilities
Create/modify course requisites programming in the course catalog to ensure students meet course requirements and assign student enrollment appointments for upcoming class registration cycles
Partner with IT personnel on the review, implementation, configuration, and testing of new or existing products or processes related to the student information, scheduling, imaging, and other related systems
Assist with end-of-semester academic processes, including electronic notification to students/campus departments of those placed on academic standing, incomplete grades, and those failing to meet course requisites for the upcoming semester
Maintain the Records and Registration web page to include academic policies and procedures, online forms (electronic forms), and PDF forms accessible 24 hours
Responsible for the oversight of document preparation, scanning, indexing, quality assurance, and electronic transfer of imaged data into appropriate workflow queues to complete various student academic requests
Work with Assistant Registrar, Associate Registrar, Sr. Associate Registrar, University Registrar and other Records Specialist to create course sections each semester. Includes direct studies, cooperative education, and summer abroad courses. Sets up course requisites. Works with College Department Chairs to analyze course space utilization and course conflicts that do not meet their class change requests. Reviews/attaches specified fees to unique courses
Register students for academic courses to complete degree requirements. Assist and train students with the registration processes and resolve any registration conflicts
Creates mid-term/final grade rosters for faculty, provides faculty instructional aides and assists faculty in the grading process
Verify academic data to certify athletic teams to determine eligibility for NAIA current/future semesters. Coordinate with coaches, Athletic Director and Faculty Athletic Representative to resolve student eligibility issues
Creates various reports for internal department/outside agencies on academic requests
Qualification
Required
High School Diploma or GED
1-3 years of experience
Benefits
Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
Company
Embry-Riddle Aeronautical University
Embry‑Riddle has been at the forefront of ground-breaking aeronautical milestones since the early days of flight as the world's largest and most respected university specializing in aviation and aerospace.
1001-5000 employees
H1B Sponsorship
Embry-Riddle Aeronautical University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (86)
2024 (105)
2023 (83)
2022 (73)
2021 (35)
2020 (43)
Funding
Current Stage
Late StageLeadership Team
Rodney Cruise
Sr. VP & COO
Brandon Young, DBA, PHR, SHRM-CP
Vice President & Chief Human Resources Officer
Recent News
2023-12-18
Company data provided by crunchbase