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City of New York · 4 weeks ago

RECORDS PROGRAM MANAGER

Brooklyn, NY

Full-time

Onsite

Mid Level

$79K/yr - $84K/yr

3+ years exp

The City of New York is committed to emergency management and preparedness, and they are seeking a Records Program Manager for the Office of Emergency Management. The role involves leading and managing the agency's records management program, ensuring compliance with policies, and overseeing the maintenance of both electronic and physical records.

GovernmentLegalPublic Relations

No H1B

Responsibilities

Assisting with the management and maintenance of an electronic records management system

Performing day-to-day records management tasks and activities relating to storage, retrieval, retention and disposition of records

Assisting with the training of staff in the procedures related to policies governing the maintenance of all documents (both records and non-records, regardless of format) and ensuring staff are aware of their role in the management of agency records

Collaborating on all Records Management unit functions and projects including retention schedule review, the creation of destruction requests, choosing a system to manage physical records and implementing a scanning project for agency records with long-term retention periods

Assisting in the development and implementation of agency records management policies and related procedures and performing yearly reviews and updates of established policies

Maintaining filing system procedures and classification indexes

Assigning and managing file space as well as inventorying boxes and preparing materials for storage or transfer to the NYC Municipal Records Center

Working with staff to ensure all agency publications that are required to be submitted to the NYC Municipal Library are transferred to the Records unit for submission to the Library’s Government Publications Portal

Inventorying and cataloging materials in the agency library and managing circulation of the collection utilizing ResourceMate Plus

Working under minimal supervision with considerable latitude for initiative and independent judgment

Qualification

Records management experienceCertified Records Manager (CRM)Electronic records managementRecords management standardsOffice 365 proficiencyScanning project experienceCommunication skillsOrganizational skillsTeamwork ability

Required

A master's degree from an accredited college in library or information science AND at least one year full-time records management experience

A bachelor's degree AND current status as a Certified Records Manager (CRM) in good standing, as granted by the Institute of Certified Records Managers (ICRM) AND at least one year full-time records management experience

A baccalaureate degree from an accredited college AND three years full-time professional experience in a records management setting

Knowledge of current records management standards and best practices

Demonstrated use of an electronic content management system

Experience with Office 365, particularly with a third party records management solution based off of the Office 365 platform

Experience with scanning projects

Ability to lift, store and retrieve boxes of records weighing up to 40 lbs

Excellent written and verbal communication skills

Strong organizational skills and demonstrated attention to detail

The ability to work individually or as part of a team