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James Madison University · 4 weeks ago

Senior Administrative Assistant to the Dean - School of Professional & Continuing Education

Harrisonburg, VA

Full-time

Onsite

Mid, Senior Level

$45K/yr - $48K/yr

James Madison University (JMU) is a vibrant, welcoming community focused on innovation and personal growth. The Senior Administrative Assistant to the Dean provides essential administrative support to the dean, including calendar management, travel arrangements, and event coordination, while also facilitating communication across the university.

AssociationNon Profit

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Acts as the Executive Assistant to the Dean of the School of Professional & Continuing Education (SPCE). Provides comprehensive assistance to the dean in order to increase efficiency and effectiveness of SPCE. This includes exercising independent judgement in the management and/or rescheduling of the dean's calendar in order to address pertinent situations and ensuring deadlines and priorities are met. Provides meeting support and manages special projects to support the dean and SPCE leadership. Coordinate travel details for the dean

Provides administrative support to the dean with respect to formal communications (i.e. newsletter, invitations and hospitality events, drafting remarks), data management, annual reports, annual evaluations, and special projects from the Provost and senior leadership. (i.e. dean searches)

Coordinates internal hiring processes including ePARs and graduate assistantships and provides input and support for other fiscal concerns as needed

Coordinates and facilitate SPCE events such as Commencement, Giving Day, holiday gatherings, committee meetings and VIP visits; including catering, invitations, agendas, and other details

Provides support to SPCE Associate Dean in scheduling meetings and responding to calendar invitations. Provide other administrative support to SPCE Associate Dean as needed and as capacity allows

Processes all internal SPCE faculty and staff travel authorizations and reimbursements

Provides support and schedule meetings for SPCE committees and councils, and serve as a liaison and point of coordination for the faculty and staff, ensuring information is shared with regard to meetings, requests for information, and deadlines

Qualification

Microsoft Office SuiteAdobe SuiteZoomMS TeamsMicrosoft 360PowerpointCanvaDoodleMeeting planning toolsCustomer serviceStakeholder engagementWritten communicationVerbal communicationAttention to detailOrganizational skillsConfidentiality

Required

Working knowledge of Adobe Suite, Zoom, and MS Teams

Working knowledge of Microsoft Office Suite, Microsoft 360

Working knowledge of Powerpoint, Canva and other presentation software

Working knowledge of Doodle and other meeting planning tools

Excellent written and verbal communication skills

Excellent customer service skills

Attention to detail and strong organizational skills

Ability to work with a broad range of audiences and multiple stakeholders

Works well independently, as well as in a team

Demonstrated experience in handling confidential information and matters

Benefits

Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.

Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.

Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.

Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.

Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

Company

James Madison University

Glassdoor4.3

James Madison University offers programs on the bachelor's, master's and doctoral levels with its primary emphasis on the undergraduate student.

Founded in 1908

Harrisonburg, Virginia, USA

1001-5000 employees

https://www.jmu.edu/innovation/jmi.shtml

H1B Sponsorship

James Madison University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (36)

2024 (35)

2023 (34)

2022 (22)

2021 (32)

2020 (20)

Funding

Current Stage

Late Stage

Leadership Team

Johnny Ginnity, SES, FACHE

University Lecturer--CEO

Caroline Shelly

Co-founder and President of SMAD Club

Company data provided by crunchbase