Rangeline Group ยท 4 weeks ago
Senior Executive Administrative Assistant
West Palm Beach, FL
Full-time
Onsite
Senior Level
5+ years expRangeline Group is a construction and service-based company specializing in pipeline solutions. The Senior Executive Administrative Assistant provides high-level strategic support to the CFO, managing executive priorities and ensuring operational initiatives progress efficiently.
EnergyMade to OrderWater
Responsibilities
Manage and organize executives' calendars, including scheduling appointments, meetings, and travel arrangements
Handle incoming communications, including emails and phone calls, and respond or redirect as appropriate
Prepare and edit correspondence, reports, and presentations
Organize and maintain the filing system for important and confidential company documents
Coordinate and manage meetings, including agendas, minutes, and follow-up actions
Assist in the preparation of company events, conferences, and board meetings
Provide general administrative support to the executive team
Handle confidential information with discretion and maintain the privacy of senior management
Develop and maintain databases, spreadsheets, and reports
Collect, analyze, and interpret data to identify trends and patterns
Create data visualizations and presentations to communicate findings
Develop and implement data-driven solutions to improve processes and operations
Ensure data accuracy, integrity, and security
Qualification
Required
Minimum of 5+ years of experience supporting C-suite executives (CFO, CEO, COO, or equivalent)
Prior experience in construction, engineering, industrial services, or related field is required
Demonstrated ability to support executives operating in project-based, deadline-driven environments
Proven experience handling confidential financial, operational, and executive-level information with discretion. High level of discretion and confidentiality
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
Advanced proficiency in data analysis software, such as Excel and Power BI
Ability to collect, analyze, and interpret data
Strong attention to detail and accuracy
Ability to communicate complex data insights to non-technical stakeholders
Strong business acumen with an understanding of construction and project-based operations
Ability to translate financial and operational information into clear executive-ready materials
Confidence navigating conversations with finance, operations, project teams, and executive leadership
Sound judgment when prioritizing executive requests tied to financial or operational risk
Working knowledge of basic accounting principles, financial terminology, and reporting structures
Ability to review, organize, and prepare financial documents, summaries, and executive reports
Comfort supporting workflows related to budgeting, forecasting, audits, and financial reviews
Ability to follow and support internal controls, approval processes, and documentation standards
Strong attention to detail when handling financial data, invoices, reports, and executive materials
Preferred
Bachelor's degree in Business Administration, Finance, Accounting, or a related field
Experience supporting finance or accounting leadership in a multi-entity or growth-oriented organization
Company
Rangeline Group
Rangeline Group is a corporation that provides Wet/Hot Tapping, Line Stopping, Valve Inserting, Line Freezing and Specialty Concrete Pipeline Products & Services for almost 30 years.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Thomas Benedetto, CTP
Chief Financial Officer
Company data provided by crunchbase