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New Mexico Courts · 3 weeks ago

Judicial Specialist Leadworker #00054439-23300, Full-Time, Perm, in Las Cruces, NM

Las Cruces, NM

Full-time

Hybrid

Mid, Senior Level

$27.44/hr - $27.44/hr

4+ years exp

New Mexico Courts is seeking a full-time permanent Judicial Specialist Leadworker to support the Clerk’s Office at the Third Judicial District Court in Las Cruces, New Mexico. The role involves leading, mentoring, and training staff in judicial procedures, processing court documents, and providing customer service to pro-se litigants.

Government Administration

Responsibilities

The Judicial Specialist Leadworker is responsible for leading, mentoring, overseeing, and training staff in judicial procedures, court/office functions, and court case document processing

Provides customer service information to a high volume of pro-se litigants by providing general procedural information without giving legal advice

Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details

Processes and expedites orders of Protection; sets hearings and trials

Assesses, receipts, records, reconciles monies, prepares bank deposits, and ensures proper cash handling procedures are followed

Processes, maintains, and distributes documents, files, and case materials

Processes petitions for Trial Court Extensions of time to proceed to trial

Uses the case management system to manage and track cases to ensure compliance with case type, appearance dates, sentencing requirements, and follow through with necessary steps, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions

Serves as a liaison with other court staff, state agencies, and the public

Verifies qualifications form and questionnaires are properly completed

Schedules jurors and creates jury panels/pools

Maintains and updates jury calendars and manages call-ins or robocall systems

Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system

Disburses bond payments and trust funds, and prepares and maintains bond reports

Follows proper restitution collection and distribution procedures

Ensures the office, its equipment, and courtroom(s) are operational

Researches and analyzes case management issues

Audits research and when necessary corrects case files

May serve as information systems site coordinator or back up to site coordinator

Oversees micro photography standards

Ensures exhibits comply with statuary retention schedules

Performs purchasing duties

Provides victims with resource and advocacy information

Assists with overseeing the jury administration; reviews, sorts, and organizes jury summons

Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials

Ensures judicial calendars and schedules are maintained

Certifies court records, and prepares hard copy case files with tape logs and transcripts for microfilming, scanning, archiving, and destruction

Creates case tracking number and bar code, scans all files appropriately for file destination, and image case documents in the case management system

Researches records and complies with public record requests

Coordinates program participation with Specialty Programs within the court

Analyzes court docket operations to develop and implement processes that will improve case management and court services

May be assigned supervisory duties under the mentorship of a supervisor or manager

Provides direction and assistance to subordinate staff

Participates in short/long-term planning

Serves as Court Monitor

May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute

Provide support to other magistrate or district courts within the judicial district

Other duties as assigned

Qualification

Court case processingCustomer serviceTyping certificationOdysseyNCIC certificationSpanish languageLegal terminologyResearch methodologyCourt monitoring proceduresProject management

Required

A high school diploma or GED

Four (4) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which three (3) years must have been in court case processing

A typing certification with a typing proficiency score of at least 35 net words per minute from the NM Department of Workforce Solutions may be required

The NM Workforce Connection must have been issued within five (5) days of application

May be requested to complete the NM Court Monitor Examination and or obtain and maintain certification for the National Crime Information Center (NCIC) database