The Inland Real Estate Group of Companies, Inc. · 2 days ago
Investor Relations Administrative Assistant
Greater Chicago Area
Full-time
Onsite
Mid Level
$30.77/hr - $37.95/hr
3+ years expThe Inland Real Estate Group of Companies, Inc. is seeking an Administrative Assistant for their IPC Investor Relations Department. This role is crucial for managing investor communications and supporting departmental operations, utilizing exceptional organizational skills and AI tools to enhance efficiency and professionalism.
FinanceReal EstateReal Estate Investment
Responsibilities
Demonstrates highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations
Prepares, formats, and distributes investor communications through mail, email and investor portal, ensuring timely delivery
Coordinates with various internal teams and external third parties to confirm content accuracy and compliance before dissemination
Prints documents for signature and/or mailing and coordinates mailings
Organizes, maintains and updates mailing lists, files, spreadsheets, documents, web pages and distribution lists with current data. Distributes files, lists and documents as appropriate
Administers investor e-mail campaigns through Outlook and HubSpot, including scheduling and monitoring delivery
Leverages Microsoft Copilot or similar AI tools to streamline letter workflows, improve accuracy and productivity, and enhance efficiency in reporting and communications processes
Be an AI champion—understand, advocate for, and use AI to enhance processes and create efficiencies
Schedules and coordinates meetings, appointments, conference calls, site visits and travel arrangements
Handles incoming correspondence, ensuring prompt and professional responses
Tracks and reports on communication timelines and completion status
Liaises with external vendors
Manages department equipment, ensuring functionality and readiness for use
Monitors/orders stock of mailing supplies (e.g., envelopes, letterhead, postage materials) to support communication workflows
Other duties as assigned
Qualification
Required
High School diploma, GED, or equivalent professional knowledge and/or work experience
Minimum of three years of prior administrative support, preferably in real estate, finance, or investment industries
Strong organizational skills and meticulous attention to detail
Ability to work in a fast-paced environment and handle multiple tasks simultaneously
Excellent verbal and written communication skills
Ability to work both with a team and independently with minimal supervision
Proficient skills in Microsoft Outlook, Word, Excel, and Adobe Acrobat
Keyboarding skills, at least 40 WPM
Preferred
Associate Degree in Business Administration
One year or more of communications, journalism, or marketing experience
Familiarity with and ability to apply style and brand guidelines
Familiarity with HubSpot
Experience with CRM software
Benefits
Medical/Dental/Vision insurance (PPO)
Participation in the company 401(k) plan with a company match
Vacation Time, Nine Paid Holidays, Three floating holidays per year
Sick time
Tuition reimbursement opportunity
Company-paid life insurance equaling your annual base salary
Company-paid short-term and long-term disability
Paid Parental Leave
Company
The Inland Real Estate Group of Companies, Inc.
The Inland Real Estate Group of Companies, Inc. (“Inland”) is one of the nation’s largest commercial real estate and finance groups.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lou Kruk
CEO and President - Inland Institutional, LLC
Cathleen Hrtanek
Chief Operating Officer
Recent News
2025-12-01
Morningstar.com
2025-06-11
2025-04-14
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