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LiveTrends Design Group · 3 weeks ago

Human Resources Operations Administrator

Mount Dora, FL

Full-time

Onsite

Mid Level

3+ years exp

LiveTrends Design Group is seeking a Human Resources Operations Administrator to support the full employee lifecycle and maintain HR systems and data accuracy. The role manages HRIS, payroll, benefits, onboarding/offboarding, compliance, and employee support functions, ensuring timely and accurate HR services across the organization.

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Responsibilities

Maintain the HRIS system (e.g., Paylocity), ensuring data integrity, employee file accuracy, and timely updates

Prepare HR documents, including offer letters, employment contracts, disciplinary notices, and termination paperwork

Support the administration of employee lifecycle events (new hires, promotions, transfers, separations)

Process employee changes such as new hires, terminations, promotions, department, manager, and compensation updates

Generate scheduled and ad-hoc HRIS reports, support audits, compliance reporting, and internal dashboards

Troubleshoot HRIS issues and coordinate with HRIS support as needed

Manages the bi-weekly payroll process and supports payroll preparation by collecting and verifying timesheets, attendance records, and PTO requests

Provide employees with information about benefits, leave programs, and enrollment processes

Administer benefits, including open enrollment, eligibility tracking, and vendor communications

Process benefit enrollments, changes, and terminations within HRIS and carrier systems

Assist employees with benefits questions, coverage details, and enrollment troubleshooting

Coordinate open enrollment activities, communications, and audits

Reconcile benefits enrollment discrepancies with carriers and payroll

Coordinate new hire paperwork, background checks, and orientation materials

Ensure a smooth onboarding experience by preparing employee files, equipment requests, and training schedules

Support offboarding processes, including final payroll tasks and documenting the collection of company property

Ensure HR practices comply with federal, state, and local labor laws

Maintain I-9 records and assist with E-Verify compliance and audits

Support audits, reporting, and preparation of compliance documentation

Maintain and improve HR process documentation, SOPs, and workflows

Manage the company’s EEO-1 filing

Manage the Workers Compensation process

Serve as a reliable point of contact for employees regarding HR-related questions (payroll, policies, benefits, and general inquiries)

Direct employees to appropriate resources or escalate issues as needed

Respond to inquiries regarding policies, procedures, benefits, HRIS use, and general HR support

Generate HR reports on headcount, turnover, PTO usage, and other workforce metrics

Support HR projects including employee engagement surveys, recognition programs, and training coordination

Assist with employee communications, announcements, and HR-related updates

Qualification

HRIS administrationBenefits administrationPayroll processingHR complianceExcel reportingMicrosoft OfficeData organizationCustomer serviceBilingual Spanish EnglishOrganizational skillsAttention to detailCommunication skills