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University of Detroit Mercy School of Law · 4 weeks ago

Administrative Assistant, Institute for Advanced Continuing Dental Education, Alumni Relations and Communications

Detroit,MI,US

Full-time

Onsite

Mid, Senior Level

5+ years exp

University of Detroit Mercy School of Law is an independent Catholic institution of higher education. They are seeking an Administrative Assistant to support the department’s daily operations, assist in program planning and development, and manage various administrative tasks related to continuing dental education courses.

Higher Education

Responsibilities

Assist in the implementation and administration of continuing dental education courses

Manage the online course registration and database system, Learning Stream

Maintain all CE course files

Prepare and compile all course materials, including handouts and course evaluations

Run and compile results from course evaluations to be forwarded to course presenters

Facilitate CE courses when required, including setting up audiovisual equipment, monitoring and hosting online courses, monitoring food service, gathering course evaluations, and issuing credit letters

Assist individuals with registrations for courses as needed

Prepare credit letters for all courses

Assist in engaging all stakeholders in School of Dentistry news and events through various general web, print-based, and social media outlets

Assist in the preparation and editing of marketing and promotional materials, such as target mailings of course brochures and postcards

Assist in the online promotion of CE courses and alumni events through digital communication and social media

Settle financial transactions by paying invoices to vendors associated with all CE courses and alumni events

Monitor the budget and prepare purchase orders in Banner associated with all courses and events, and office operations

Prepare and submit check requests and payroll authorizations for all courses, alumni events, and office operations

Maintain a log of checks and purchase orders and verify payments received

Reconcile all credit card transactions with a monthly P-card report

Prepare profit/loss statements for each course and event

Enter alumni attendance for events and courses into Raiser’s Edge

Prepare monthly mailings to alumni for milestone birthdays

Monitor and respond to emails sent to the department as needed

Order and maintain all needed office supplies and stationery

Perform other duties as assigned

Qualification

MS OfficeReport productionDatabase managementWritten communicationSpoken communication

Required

A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field

Five years to seven years (Equivalent combination of education and employment)

Computer skills: proficiency with MS Office

Experience producing reports

Excellent written and spoken communication skills