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University of California, Berkeley · 3 weeks ago

Program Administrator (4722C), African American Studies - #83142

Berkeley, CA

Part-time

Onsite

New Grad, Entry Level

$35.05/hr - $38.36/hr

The University of California, Berkeley is a world-leading institution known for its academic and research excellence. They are seeking a Program Administrator for the African American Studies Department to oversee daily administrative operations, provide customer service, and coordinate events and projects.

Higher Education

Growth Opportunities

No H1B

Responsibilities

Conducts and ensures daily administrative operations in the African American Studies Department

Provides front-line support and accurate information, to visitors, students, faculty, and staff

Function as “gatekeeper”, understanding departmental processes in order to respond to issues by priority

Provide administrative support to the Chair and Director of Administration in the areas of communications, strategic planning, logistics. Execute special projects for the Chair, as needed

Help Chair prepare agenda, documents and calendar invitations for faculty meetings

Lead work-study assistants and train them in key departmental functions

Prepares correspondence and other written materials for department management and/or faculty requiring some specialized knowledge of the subject matter

Edits and proofreads written materials for content consistency

Set up mailboxes for faculty and graduate students and assist with onboarding (copy codes, keys, share documents for policies and procedures in AAS)

Provide copy codes and copy machine assistance and maintenance as necessary

Works with department management to update/review/revise websites to better communicate organization's mission, requiring substantive knowledge of organization's goals and objectives

Participate in Professional Development and Inclusive activities, as appropriate

Provide Travel and Entertainment reimbursement related coordination for department faculty, students and guests, as needed

Provide African American Studies department specific and AGES Cluster back up for assigned bluCard and EPC Card

Coordinate reconciliation to ensure timely posting of credit card expenses to appropriate chartstrings

Determine need for event and general office equipment and supplies, procurement/supplies, key access/security & safety, and contingency planning

Maintain physical key cabinet and building access data

May participate in contract negotiation and the preparation of RFPs requiring some subject matter knowledge of the materials/services

Serve as Event Coordinator for the Department

Choreograph events to include facilities, catering, vendors, technical support, communication, and on-site set-up/break down

Develop all appropriate communications

Project Management support for the Director of Administration, Graduate Student Affairs Officer (GSAO) and Administrative Supervisor

Compiles an array of spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data

Applies somewhat complex spreadsheet formulas, google forms and similar functions

Coordinate calendar and room access for shared spaces (conference room usage for special events and department classes)

Coordinate and post Office Hours for GSIs and Readers in AAS/GWS

Organize and schedule office moves and renovations for the department including office space renovation requests and classroom updates

Facility service liaison submitting requests for various issues that may arise

Qualification

Administrative proceduresMicrosoft Office SuiteEvent coordinationProject managementCommunication skillsInterpersonal skillsTime managementCritical thinking