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Baker Donelson · 1 day ago

Office Administrator - Chattanooga, TN

Chattanooga, TN

Full-time

Onsite

Senior Level

5+ years exp

Baker Donelson is a law firm with over 650 attorneys throughout the United States, and they are seeking an Office Administrator for their Chattanooga, TN office. The role involves overseeing day-to-day administrative operations, managing financial functions, directing human resources, and collaborating with various departments to ensure smooth office functionality.

AdviceConsultingIntellectual PropertyLegalProfessional ServicesTransportation

Comp. & Benefits

Responsibilities

Oversee the day‑to‑day administrative operations of the firm’s Chattanooga office, including tactical planning and ensuring the highest standards of service and quality

Manage office financial functions—planning, budgeting, accounts receivable, and related activities—in coordination with the Firm Finance Department

Direct Human Resources functions, including recruitment, staffing plan development, and maintaining appropriate staffing ratios

Lead Facilities Management efforts, including space planning/design and the coordination of all office services and operational needs

Collaborate with the Firm IT Department to support office technology systems and ensure smooth functionality

Coordinate with the Firm Marketing Department on office‑specific marketing initiatives and public relations activities

Maintain a consistent physical presence in the office as an essential function of the role

Qualification

Office ManagementHuman Resources ManagementFinancial PlanningAnalytical SkillsProject ManagementTeam BuildingProblem SolvingCommunication SkillsInitiative

Required

Oversee the day‑to‑day administrative operations of the firm's Chattanooga office, including tactical planning and ensuring the highest standards of service and quality

Manage office financial functions—planning, budgeting, accounts receivable, and related activities—in coordination with the Firm Finance Department

Direct Human Resources functions, including recruitment, staffing plan development, and maintaining appropriate staffing ratios

Lead Facilities Management efforts, including space planning/design and the coordination of all office services and operational needs

Collaborate with the Firm IT Department to support office technology systems and ensure smooth functionality

Coordinate with the Firm Marketing Department on office‑specific marketing initiatives and public relations activities

Maintain a consistent physical presence in the office as an essential function of the role

Strong team‑building and employee‑engagement capabilities

Proven ability to manage multiple projects and personnel using effective management practices

Strong analytical and problem‑solving skills, with the ability to identify, understand, and resolve complex issues

Ability to interact professionally with firm leadership, the Office Managing Shareholder, attorneys, paralegals, administrative staff, and other personnel

Capacity to perform effectively in a demanding law‑office environment where client needs often require immediate attention and rapid problem resolution

Demonstrated initiative, proactivity, and commitment to maintaining high standards of service and quality

Willingness to work irregular hours and occasionally exceed 40 hours per week to meet the essential requirements of the position