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CESA 6 · 2 days ago

Specialist, Accounts Payable

Oshkosh, WI

Full-time

Onsite

Entry Level

$58K/yr - $61K/yr

1+ years exp

CESA 6 is hiring an Accounts Payable Specialist to join their Finance team. This role is responsible for managing the accounts payable function, including processing invoices, communicating with vendors, and ensuring compliance with financial regulations.

CommunitiesEducationManagement ConsultingNon Profit

Responsibilities

Receive, review, and verify invoices, ensuring accuracy, completeness, appropriate documentation, and compliance with agency policies before payment. Code and classify invoices to the appropriate general ledger accounts

Prepare and schedule payments, including checks, ACH transfers, or other payment methods. Prioritize and pay invoices according to payment term

Assist with employee expense report processing and reimbursement. Verify expense reports against agency policies and ensure compliance

Respond to vendor inquiries, resolve discrepancies, and address payment-related issues promptly. Maintain positive relationships with vendors through professional and courteous communication

Participate in month-end and year-end closing processes by reconciling accounts payable records with the general ledger

Generate and analyze accounting reports to track spending, outstanding liabilities, and cash flow. Prepare regular reports for management or auditors

Investigate and correct discrepancies, errors, and disputes with invoices, payments related to vendor accounts

Ensure compliance with agency policies, accounting standards, and tax regulations

Maintain electronic files and documentation thoroughly and accurately, following agency policy and accepted accounting practices

Request W-9 certificate of insurance information in vendor setup

Process employee credit card transactions, coding to appropriate general ledger accounts

Follow up on uncashed checks older than 3 months by contacting vendors and either voiding the check or re-issuing

Assist with other projects as needed

Perform other duties as assigned

Qualification

Accounts Payable ExperienceNetSuiteERP ApplicationsAdvanced Excel ProficiencyAccounting KnowledgeTime ManagementProblem-solving SkillsInterpersonal SkillsCommunication SkillsOrganizational SkillsConfidentiality

Required

1+ years of accounts payable experience

Advanced courses in accounting

Knowledge of applicable accounts payable/general ledger systems and procedures

Proficiency with Microsoft Excel

Model core values of the agency

Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion

Communicate effectively and timely, verbally and in writing, to a diverse audience

Excellent time management with the ability to manage schedules and meet deadlines

Process-oriented

Ability to interpret and administer policies and procedures consistently and objectively

Plan, organize and prioritize work

Remain flexible to adapt to changes in the work environment

Problem-prevention and problem-solving skills

Ability to manage multiple projects at a time while paying strict attention to detail and accuracy

Work effectively, professionally, and tactfully with internal agency staff and external clients

Ability to set and meet high standards of customer service (internal and external)

Excellent interpersonal skills to facilitate interaction with the workforce

Ability to work independently as well as collaborate with diverse work teams

Exhibit a professional, businesslike appearance and demeanor

Advanced computer skills, including e-mail, word processing, and spreadsheets

Professionally represent the agency and public, private, and parochial school districts in interactions with staff, customers, vendors, and community

Facilitate an overall work environment of mutual respect and collaboration

Possess basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills

Ability to be a self-starter and take initiative

Knowledge of and ability to follow standard filing procedures

Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

Ability to develop relationships with individuals from diverse backgrounds