HealthRIGHT 360 · 2 weeks ago
Administrative Assistant (On-Call) - AARS SCC
San Jose, CA
Full-time
Onsite
Entry Level
1+ years expHealthRIGHT 360 is a healthcare organization focused on providing comprehensive care for individuals in need. The Administrative Assistant will support various managers and staff by providing clerical, technical, and administrative assistance while ensuring program compliance and efficiency.
FurnitureHome Decor
Responsibilities
Provide general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, distributing mail, faxing, copying, etc
Manage and direct client traffic in the reception area, ensuring a welcoming atmosphere reflective of AARS culture
Greet clients and visitors courteously, handle general inquiries, and provide informational resources
Interact tactfully and professionally with youth, adults, and families of clients
Develop, transcribe, and distribute meeting minutes, reports, and/or general information in a timely manner, as needed
Attend and participate in meetings (internal, County, ad-hoc, etc. ) and debrief with agency or programs
Schedule appointments using current platforms and technology, and assist with appointment reminders as designated
Assist with appointment reminders as designated by the program
Assist with intake scheduling and conduct intakes to new enrollments as needed
Undertake special projects
Participate in Health & Safety assignments or act as HR360’s Health & Safety Representative
Work closely with the Administrative Support Manager, administrative team, EHR billing team
Perform office opening and closing procedures
Maintain the neatness and organization of general office area
Arrange and assist with meetings, staff trainings, conferences, etc., including setup, breakdown, and corporate catering
Purchase and maintain inventory of supplies for office, custodial, kitchen, electronic equipment
Report facility issues to Administrative Support Manager and act as point of contact for vendors and technicians
Provide data entry, including (but not limited to) client data, billing, and reports using the most current platform set forth by the program (Power BI, Welligent, Avatar, Qualo, Sharepoint, etc.)
Perform Medi-CAL eligibility reviews. Create and reconcile pay sources
Assist with record archival per program needs
Assist with audit preparations and maintaining confidential files in both physical and electronic forms
Support management with data reconciliation and compliance tasks
Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc
Ability to arrange work schedule in accordance with the program’s hours of operations, which may include evenings and weekends
Ensure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team
Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages
May be required to work weekends during program hours of operations, as needed
Qualification
Required
High school diploma, GED or equivalent required
Comply with California Statewide Healthcare Worker Vaccination Requirement; exemptions will be made for medical or religious reasons
Possess a valid First Aid and CPR certification or ability to obtain within 30 days of hire
Experience working with clients experiencing substance use issues
Background Check And Other Requirements: Must not be on active parole or probation
Must be able to complete a background check and livescan
We will consider for employment qualified applicants with arrest and conviction records
Must complete a background check and livescan
Preferred
Bachelor's degree in related field preferred
At least one (1) year of general office work experience preferred
Experience working in the behavioral health field
Experience of volunteering or special projects related to general office work
Experience with billing and data collection preferred
Benefits
PTO
15 paid holidays
Commuter benefits
Retirement plans
Public loan forgiveness programs
Training and professional development opportunities
Company
HealthRIGHT 360
HealthRIGHT 360 is a Furniture company.
501-1000 employees
H1B Sponsorship
HealthRIGHT 360 has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (3)
2021 (4)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Tony Duong
Chief Financial Officer
Jegan A.
COO & CIO
Recent News
The Mercury News
2025-02-25
Company data provided by crunchbase