University of Detroit Mercy · 3 weeks ago
Administrative Assistant, Institute for Advanced Continuing Dental Education, Alumni Relations and Communications
Detroit, MI
Full-time
Onsite
Mid, Senior Level
5+ years expUniversity of Detroit Mercy is an independent Catholic institution of higher education. They are seeking an Administrative Assistant to perform professional administrative management and support duties, assist in program planning, and manage course registrations and communications for the Institute for Advanced Continuing Dental Education.
EducationHigher EducationUniversities
Responsibilities
Assist in the implementation and administration of continuing dental education courses
Manage the online course registration and database system, Learning Stream
Maintain all CE course files
Prepare and compile all course materials, including handouts and course evaluations
Run and compile results from course evaluations to be forwarded to course presenters
Facilitate CE courses when required, including setting up audiovisual equipment, monitoring and hosting online courses, monitoring food service, gathering course evaluations, and issuing credit letters
Assist individuals with registrations for courses as needed
Prepare credit letters for all courses
Assist in engaging all stakeholders in School of Dentistry news and events through various general web, print-based, and social media outlets
Assist in the preparation and editing of marketing and promotional materials, such as target mailings of course brochures and postcards
Assist in the online promotion of CE courses and alumni events through digital communication and social media
Settle financial transactions by paying invoices to vendors associated with all CE courses and alumni events
Monitor the budget and prepare purchase orders in Banner associated with all courses and events, and office operations
Prepare and submit check requests and payroll authorizations for all courses, alumni events, and office operations
Maintain a log of checks and purchase orders and verify payments received
Reconcile all credit card transactions with a monthly P-card report
Prepare profit/loss statements for each course and event
Enter alumni attendance for events and courses into Raiser’s Edge
Prepare monthly mailings to alumni for milestone birthdays
Monitor and respond to emails sent to the department as needed
Order and maintain all needed office supplies and stationery
Perform other duties as assigned
Qualification
Required
A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field
Five years to seven years (Equivalent combination of education and employment)
Proficiency with MS Office
Experience producing reports
Excellent written and spoken communication skills
Preferred
Five to seven years' experience in office administration
Benefits
Medical - Three health plans to choose from with a large national provider network
Dental - UDM’s School of Dentistry FREE to you and your dependents
Option to purchase additional dental plan through UNUM
Vision - Exams and lenses every 12 months
Health Savings Account and Flexible Spending Accounts offered.
Employee Assistance Program - Provided to everyone in your household.
Short-Term and Long-Term Disability.
Life and AD&D - One times base salary up to a hundred thousand dollars.
Option to purchase additional life insurance, accident insurance, and/or critical illness insurance
Tuition Remission Benefit for you, your spouse, and children.
Retirement Plan - UDM provides matches up to 8%
Company
University of Detroit Mercy
University of Detroit Mercy is a school in Detroit.
501-1000 employees
H1B Sponsorship
University of Detroit Mercy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (11)
2023 (7)
2022 (11)
2021 (6)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$3.92MKey Investors
US Department of Energy
2025-08-25Grant· $0.12M
2023-12-13Grant· $3.79M
Leadership Team
Maryke Nijhuis Neiberg
Dean
Recent News
DBusiness Magazine
2025-09-12
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