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Brookdale Community College · 1 month ago

Senior Administrative Assistant - Center for Holocaust, Human Rights & Genocide Education (CHHANGE)

Lincroft, NJ

Full-time

Onsite

Mid, Senior Level

$52K/yr - $58K/yr

4+ years exp

Brookdale Community College is home to Chhange, an independent nonprofit dedicated to educating about the Holocaust, genocide, and human rights issues. The Senior Administrative Assistant will coordinate activities to support the daily administration of Chhange, serving as the initial contact for public inquiries and assisting with program and event logistics.

Higher Education

Responsibilities

Support the mission, annual goals and objectives of Chhange and report on progress towards stated goals

Respond to and prioritize calls from the community. Serve as the first point of contact for information about Chhange, including events, programs, and related administrative procedures

Maintain, monitor, and update Chhange calendar

Manage flow of online and physical correspondence and record the incoming donations and payments. Open, review, and distribute incoming mail and e-mail, enter all checks received into the NEON system and forward to the bookkeeper for deposit (while maintaining confidentiality as required)

Prepare e-blasts for programs and events as recommended by the Executive Director or Program Manager

Manage the logistics of programs and events, including procuring rooms, catering, arranging for speaker travel and payments, on-site registration, liaising with tech and catering, signage

Assist with social media and website updates on a timely basis

Assist in supporting fundraising events and membership campaigns, including invoicing all receivables, and overseeing donor thank-you correspondence

Support the development efforts of Chhange, utilizing discretion and maintaining confidentiality as required

Obtain committee reports and prepare Board materials for Board meetings and retreats, utilizing discretion and maintaining confidentiality as required

Coordinate volunteer schedules and provide administrative support for volunteer tasks and training

Maintain office inventory and order supplies

Schedule service for and follow up on equipment, facility maintenance, and tech support

Assist in administration of security protocol

Develop/update SOPs for all administrative procedures

Perform other related duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsCRM systemsSocial media managementProblem-solvingInterpersonal skillsCollaborationConfidentiality