Apply on Employer Site

University of Nevada-Las Vegas · 1 month ago

Financial Research Accountant, UNLV Sponsored Programs

Las Vegas, NV

Full-time

Hybrid

Entry, Mid Level

$68K/yr - $77K/yr

1+ years exp

The University of Nevada, Las Vegas (UNLV) is seeking a Financial Research Accountant for their Sponsored Programs office. This role involves managing sponsored program accounts, monitoring financial activity, ensuring compliance with grant regulations, and providing training and assistance to faculty and staff.

EducationKnowledge ManagementUniversities

Responsibilities

Manage sponsored program accounts from initiation through award close-out

Monitor financial activity on accounts, making decisions on allowability, allocability, reasonableness and consistency

Work with research administrators on account set up

Review budgets and accounts in Workday

Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements

Apply knowledge to the interpretation and analysis of grant documents

Regularly and consistently monitor fiscal activity on all grants for cost compliance

Monitor accounts in the university’s accounting system through award close-out

Provide assistance and training, written and verbal, to faculty and staff in the appropriate management of sponsored program accounts

Produce invoices and financial reports

Review the business process approvals of purchasing cards and purchases requisitions

Budget revision and other financial post award requests to sponsors

Review payroll accounting adjustments

Assist with audit management and year-end close, including collection of samples and producing special reports

Problem resolution for post award issues

Responsible for follow-up/collection of outstanding receivables

Oversight for subrecipient A-133 compliance

NIH Salary Cap review, cost-sharing and effort certification documentation; and recommend changes to improve programs, policy and/or practice

Maintain and monitor analytic reports that evaluate the University’s total grant portfolio expenditures and sponsor billings

Ensure monthly monitoring will be completed for all OSP accounts (billing, review of charges, pcards, payroll accounting adjustments, receivables, applying payment, draw downs, reconciliation, A/R, invoicing, financial reporting, expense approvals, cost share, and reviews, etc.)

Troubleshoot variances on invoices

Oversight of several colleges accounts

Assist in making decisions on allowability, allocability, reasonableness, and consistency

Subaward FFATA reporting

A-133 certification letters or verification

Approvals of purchasing cards and purchases requisitions

Assist with audit management and year-end close, including collection of samples and producing special reports

Provide problem resolution for post award issues to faculty/department administrators

Work with the specialist to ensure follow-up/collection of outstanding receivables

Assist with collection or analysis of financial data as required (audit requests, special report requests, F&A proposal development, DS-2 development and revision)

Ensure timely close-out of completed grants

Interact with colleagues in the Office of the Controller and HR/Payroll to ensure outstanding research compliance

Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis

Oversee the preparation of monthly grant account reconciliations which includes making sure all backup documentation is saved in Workday for assigned colleges/departments

Participate in NSHE Grant User Group – provide insight from our campus, lead discussions, inform changes, train all staff with new processes, and be the subject matter expert for UNLV grants group, as applicable

Creatively and proactively evaluate and resolve problems and make decisions

Communicate one on one, group presentations, and/or virtual training to deliver training

Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors

Ability to use the Cayuse grants management system for awards to cross-reference with Workday

Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports

Participate in and contribute to process improvements

Maintain expertise in federal, state and university regulations, policies and procedures

Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever-changing regulatory compliance pertaining to grants and contracts

Regularly review costing rules and regulations

Maintain account draw down access for assigned sponsors

Qualification

WorkdayFederal grants administrationFund accountingCayuseCRACFRA CertificationMicrosoft ExcelAdobe Acrobat ProAnalytical skillsOrganizational skillsInterpersonal skillsCommunication skills

Required

Experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts

Extensive knowledge of fund accounting, grants accounting, and all aspects of post-award grants administration

General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, billing, and invoicing

Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities

Knowledge of major funding sources and their unique policies and procedures

Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data

Proficiency with Adobe Acrobat Pro; and the ability to combine and edit PDFs

Strong computer, systems and technology proficiency, including experience with Workday

Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities

Strong analytical, organizational and interpersonal skills

Self-starter, diplomatic, pro-active, and ability to manage stress

Ability to communicate complex information (financial, legal and regulatory) to a diverse population, both verbally and in writing

Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment

Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral and written communication skills

Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment

Ability to maintain a high level of attention to detail, and ability to work with a high degree of accuracy

Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas

Maintains current knowledge of compliance regulations in all areas of research administration

Requires sound judgment to select the most appropriate and applicable standards by referring to available rules, regulations, policies and manuals and related documents

Adaptable to changing environments and to learn new software systems and technology skills

This position requires a Bachelor's Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years' of experience in Research Administration in review of contracts, and administering a portfolio of awards

Preferred

Previous Workday experience to include grants module

Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines

Previous Cayuse experience

CRA or CFRA Certification

Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education