Axsendo Clinical Research · 1 month ago
Clinical Research Finance & Billing Specialist
Phoenix, Arizona, United States
Full-time
Onsite
Mid Level
3+ years expAxsendo Clinical Research is a fast-growing, multi-site clinical research network focused on advancing various medical fields. They are seeking a part-time Clinical Research Finance & Billing Specialist to manage billing, invoicing, and financial activities tied to clinical trial operations, ensuring accurate financial tracking and compliance.
BiotechnologyClinical TrialsMedical DeviceTherapeutics
Responsibilities
Prepare and manage sponsor invoicing for visit-based billing, screen failures, pass-through items, milestone payments, and other budgeted items
Maintain detailed accounts receivable tracking and follow up on outstanding sponsor payments
Process and reconcile participant reimbursement payments according to study protocol and sponsor requirements
Review and track PI payments, investigator stipends, and ensure accurate allocation per CTA and budget
Monitor budget-to-actuals for assigned studies and support financial forecasting for active protocols
Assist in ensuring billing compliance with CTAs, budgets, and clinical protocol requirements
Serve as the internal point of contact for the outsourced accounting/tax firm
Provide timely documentation, coding, and financial details for monthly close
Review reconciliations, journal entries, and financial statements prepared by the outsourced firm
Support cost classification, accrual validation, and GAAP-aligned reporting processes
Maintain financial SOPs tied to study billing, receivables, reimbursements, and sponsor payments
Verify compliance with sponsor contracts, internal financial processes, and clinical research guidelines
Support audit preparation, monitoring visits, and financial documentation requests
Maintain confidentiality and secure handling of financial and research-sensitive information
Utilize CTMS financial modules, participant payment systems, and sponsor portals for billing workflows
Identify and recommend process improvements across billing, reconciliation, and study budget tracking
Support site operations with financial reporting needs related to enrollment, forecasting, and study activation
Qualification
Required
Bachelor's degree in Accounting, Finance, Business, Health Administration, or related field preferred
Minimum 3 years of clinical research financial experience required (pharma, medical device, CRO, or research site)
Hands-on experience with study budgets, sponsor invoicing, and participant/stipend payments
Strong Excel skills
Proficiency with CTMS financial modules and payment platforms
Working knowledge of GAAP
High attention to detail and accuracy
Ability to manage multiple studies and deadlines in a fast-paced environment
Strong communication with both operations and accounting teams
High integrity and confidentiality
Solution-oriented mindset with an understanding of clinical research workflows
Preferred
Experience working with CTMS financial tools strongly preferred
Familiarity with EMR/EDC billing triggers preferred
Prior collaboration with outsourced accounting teams is a plus
Benefits
Flexible part-time schedule with meaningful impact and the ability to grow into a full-time role
A positive, professional culture centered on service, reliability, and operational excellence
Company
Axsendo Clinical Research
Axsendo Clinical Research is a biotechnology firm that provides therapeutics, drug, and device research services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Tiffany Hill
Founder & CEO
Company data provided by crunchbase