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Eastern Virginia Medical School · 3 weeks ago

Program Administrative Coordinator

Norfolk, VA

Full-time

Onsite

Mid Level

Eastern Virginia Medical School is seeking a Program Administrative Coordinator to provide administrative and operational support for the Biomedical Sciences graduate programs. This role involves coordinating various program activities, managing student records, and supporting the admissions process to ensure a high-quality educational experience for students.

Higher Education

H1B Sponsor Likely

Responsibilities

Serve as the primary point of contact for applicants, students, and faculty, providing timely and accurate responses

Oversee daily functioning of the Program Office and ensure smooth administrative operations across the main ODU and VHS campuses

Maintain comprehensive student records; manage forms and documentation for the Registrar, Financial Aid, Human Resources, and affiliated departments

Track student academic progress, enrollment status, annual requirements, and compliance with program policies

Coordinate program handbooks, annual updates, and other educational documents

Coordinate course scheduling, room bookings, and audiovisual support; communicate academic updates to students and faculty

Collect and archive syllabi, educational materials, and curricular updates

Provide faculty support for learning management systems (Canvas), including course setup and navigation questions

Collaborate with instructional designers and faculty to support educational technology and durable teaching resources

Manage the admissions workflow using a web-based application system, including applicant communication, file completion, and committee preparation

Coordinate interview schedules, itineraries, and evaluation collection for applicants

Assist with planning and executing Open House and recruitment events, student welcome activities, and community-building initiatives

Serve as an accessible resource for student concerns and direct students to appropriate supports

Manage and update program websites and digital content; collaborate with Marketing and Communications to support recruitment and enhance program visibility

Maintain program newsletters, announcements, and regular communications with students and faculty

Process purchases, travel reimbursements, and program-related expenses; reconcile monthly expenditures

Maintain program budgets and generate financial reports

Establish and maintain relationships with outside vendors for events and program needs

Identify, implement, and manage systems to enhance administrative efficiency and program operations

Support strategic initiatives such as curriculum review, dual-campus integration, and development of faculty resources and alumni networks

Qualification

Academic Platform AdaptabilityDigital Recruitment & OutreachProfessional & Detailed CommunicationData Management & AnalysisBudget ManagementProject ManagementOrganizational SkillsCollaboration

Required

Academic Platform Adaptability Demonstrated aptitude for rapidly learning and effectively utilizing specialized higher education systems (e.g., Banner, Canvas) for tasks such as registration, grade entry, and financial record keeping

Digital Recruitment & Outreach Proven ability to create, post, and manage content on professional social media platforms for the express purpose of program advertising and recruiting target audiences

Professional & Detailed Communication Exceptional written communication skills to prepare official documents and correspondence, ensuring accuracy and professionalism when interacting with students, faculty, and administrators

Data Management & Analysis Proficiency in using advanced spreadsheet features (e.g., pivot tables, formulas) in Microsoft Excel or Google Sheets to track, organize, and report on program data

Preferred

Master's degree in business, education, or health management OR significant academic program management experience preferred

Company

Eastern Virginia Medical School

Eastern Virginia Medical School is a school in Norfolk.

Founded in 1964

Norfolk, Virginia, USA

1001-5000 employees

http://www.evms.edu/

H1B Sponsorship

Eastern Virginia Medical School has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (9)

2023 (12)

2022 (10)

2021 (13)

2020 (3)