RiverStone Health · 1 month ago
Rural Training Track Coordinator
Miles City, MT
Part-time
Onsite
Entry Level
$38K/yr - $49K/yr
1+ years expRiverStone Health is an essential provider of personal and public health services in south-central Montana. The Rural Training Track Coordinator is responsible for managing the daily operations of the program, providing coaching and supervision to staff, and ensuring compliance and quality improvement initiatives are met.
Health CareMedicalPersonal Health
Responsibilities
Assess program and client needs and ensure that program objectives are met
Work with community members and other stakeholders to identify necessary programs and services
Identify, suggest or implement improvements to programs and services
Plan and oversee outreach activities
Review, interpret, and monitor compliance to guidelines, laws and regulations
Prepare reports
Provide training or technical assistance to partners
Investigate complaints and suspected violations
Coordinate activities of program committees or other groups and plan procedures
Serves as point person for Rural Training Track during recruitment season
Manages the recruiting season, including prescreening of applicants, supervising the interview process and coordination
Manages ERAS (Electronic Residency Application Service), NMS (National Matching Services), and NRMP (National Resident Matching Program) registration and operation
Participate in ranking Resident applicants and interface with NRMP and NMS
Collect post-interview season data to inform internal processes and University of Washington reporting
Communicates and coordinates with program in Billings
Help with offboarding residents prior to graduation ensuring receipt of required documentation
Helps with all rural training track sponsored functions
Help coordinate off-site resident rotations and experiences
Assigns rotation checklists to residents prior to start of a rotation
Schedule annual meetings with community attendings for resident rotations
Oversee resident performance evaluations in New Innovations to attending physicians for each rotation
Collect patient encounter data for residents including reports from various sites
Disseminate and track resident evaluations of rotations and rotation attending(s)
Update the goals and objectives for each rotation/required experience in New Innovations
Arrange training and educational activities, such as ATLS (Advanced Trauma Life Support), PALS (Pediatric Advanced Life Support), ALSO (Advanced Life Support in Obstetrics), NRP (Neonatal Resuscitation Program) and S.T.A.B.L.E. Transport Education Program
Track training expiration dates, schedule renewal courses, and notify residents
Help residents complete annual licensing paperwork and ensure timely submittal to state
Manages an annual residency timeline and/or critical events calendar
Assist with tracking resident vacation/sick/personal/CME leave to ensure compliance with accrediting agency requirements
Register and proctor the In-Training Exams and coordinate reporting of annual results
Schedule, attend and document Clinical Competency Committee (CCC) meetings
Disseminate resident evaluations to clinic staff, patients, and program staff to prepare for semi-annual CCC meetings to determine resident performance
Helps manage resident advising, including scheduling required meetings
Help gather all required documentation for each resident file
Attend the Program Evaluation Committee and contribute to completion of the Annual Program Evaluation including updating and releasing internal program surveys
Maintain Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System (ADS) including faculty and resident updates and annual reports
Helps track to verify that residents have completed the required rotations to graduate
Maintain all documentation necessary for ACGME accreditation
With coordinator in Billings, help Manage ABFM (American Board of Family Medicine) and AOBFP (American Osteopathic Board of Family Physicians) reporting and documentation systems, including certification of eligibility for board examination
Maintain and update ABFM Resident Training Management and AOBFP Opportunities data
Oversee resident work-hour documentation and compliance with duty-hour restrictions
Process loan forbearance paperwork for residents
Oversee resident documentation of procedures in New Innovations
Oversee resident duty hours in New Innovations
Assist the Site Director with completion of required reports
Assist the Program Administrator with various federal grant reporting and University of Washington surveys
Tabulate resident overnight meal stipend for each block
Help update resident transcripts regularly and finalize in preparation for graduation
Participate in the annual national family medicine recruitment fair
Help oversee organization and safekeeping of residency document archive
Attend all residency-related meetings, takes minutes when needed, and follows up on items when appropriate
Manages, generates, and tracks the yearly rotation schedule for Rural Training Track Residents in their second and third year
Updates New Innovations with clinic schedules, rotation grid schedule, leave request forms, etc
Oversee leave request process for Rural Training Track Residents
Manages and generates the yearly schedule for Rural Training Track Residents within the Excel spreadsheet 'The Matrix'
Manage and generate the monthly rotation memo schedule for each Rural Training Track Resident
Inputs each resident schedule into New Innovations, The Matrix, and their individual rotation memo
Communicates and coordinates with external sites for Rural Training Track Resident rotations
Coordinates with Billings residency site to set up weekly didactic sessions
Coordinates orientation for second-year residents at rural training track site
Schedules required meetings as needed
Completes verification of residency paperwork
Tracks resident post-graduation employment
Train and mentor new employees when required including rural training track site director, coordinator, faculty, and other staff
Participate in University of Washington’s Network meetings as appropriate
Liaison with program coordinators in the University of Washington’s Family Medicine Network
Ability to perform duties as an independent and self-managed individual while serving as an effective member of residency administration
Extended overnight travel as required to attend professional affiliated conferences, classes, or to the residency site in Billings
Proven ability to work in a team/interdisciplinary team to achieve a common goal
Demonstrate strong organizational and planning skills—function as a self-starter
Ability to perform duties as an independent and self-managed individual while serving as an effective member of residency administration
Qualification
Required
High School diploma or equivalent
Microsoft Office Suite experience, especially Outlook and Excel
One to three years' experience in a healthcare or education setting
Any combination of experience and training which provide the equivalent scope of knowledge, skills, and abilities necessary to perform the work
Valid State of Montana Driver's License in good standing
Computer literacy, in Microsoft Office Suite
Knowledge of modern office procedures, practices, and equipment
Ability to maintain a calm and positive demeanor during difficult interactions
Ability to display non-judgmental and empathetic listening skills
High degree of detail-oriented skill level
Knowledge and understanding of protected sensitive patient health information (HIPAA) and confidentiality
Ability to work collaboratively and maintain a positive work environment
Ability to communicate clearly and effectively with supervisors, co-workers, and customers
Ability to prioritize and perform a wide range of tasks under pressure of continuous interruptions
Ability to perform job duties with integrity and innovation to ensure completion and an elevated level of quality
Ability to understand and adhere to required administrative policies and procedures
Preferred
Experience in related field
Experience in community education or presentations
Able to quickly adapt to new circumstances in a fast-paced environment
Company
RiverStone Health
RiverStone Health operates with a mission to provide quality healthcare for the people in Yellowstone county.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jon Forte, MHA, FACHE
President and CEO
Shanna Zier
Chief Financial Officer
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