Apply on Employer Site

R.E. Darling Company Inc. · 3 weeks ago

Other Transaction Agreement (OTA) Program Manager

Tucson, AZ

Full-time

Onsite

Senior Level

R.E. Darling Company Inc. is seeking an Other Transaction Agreement (OTA) Program Manager to act as the primary interface with the CMO and the government sponsor. This role involves ensuring compliance with contract requirements, managing communications with external stakeholders, and providing executive-level briefings on OTA status.

AerospaceIndustrialManufacturingPlastics and Rubber Manufacturing

Responsibilities

Act as the primary interface with the CMO and the government sponsor

Ensure all contract requirements, milestones, and reporting obligations under the OT Agreement are met

Manage communications, document submissions, and status updates with external stakeholders

Oversee cost share tracking, funding drawdowns, and programmatic invoicing

Coordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc

Program and contract risk analysis and mitigation

Provide executive-level briefings on OTA status

Lead public relations efforts with industry, community, and other interested parties

Ensure all appropriate records are maintained in accordance with OTA requirements and company policies

Interface with the Consortium Management Organization (CMO)

Single Point of Contact for all communications with the CMO

Maintain compliance with CMO reporting requirements (technical and financial progress reports)

Track deliverables and milestones in line with the OT agreement

Attend regular update meetings, program reviews, joint working groups, and CMO symposiums

Lead Responsibility for Compliance with OT Agreement Terms

Understand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulations

Ensure all contract requirements, milestones, and reporting obligations under the Base Agreement, Project Sub-Agreement, and Project Execution Plan (PEP) are met

Ensure compliance with:

DPA regulations and U.S. Government reporting standards

Any flow downs from the CMO or sponsoring agency

Monitor intellectual property, data rights, and non-traditional defense contractor (NDC) status if applicable

Ensure compliance with ITAR, EAR, CMMC and CUI requirements

Internal Coordination

Coordinate cross-functionally with PEP Project Manager and internal team to ensure smooth execution

Track internal deliverables (build schedules, procurement, risk assessments)

Assist in driving integration of new prototype line into existing production capability

Financial Oversight

Generate invoice submissions per OTA terms (in coordination with accounting)

Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSA

Ensure that expenditure-based costs and milestones for the cost-plus fixed fee portion of the PSA are within scope, properly documented, and properly invoiced

Support audit readiness if applicable

Program Tracking and Reporting

Use formal project management tools (e.g. MS Project) to maintain a master schedule

Track cost, schedule, and technical performance

Prepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plans

Ensure all appropriate records are maintained in accordance with OTA requirements and company policies

Risk Management

Identify, evaluate, & manage risks—especially schedule, regulatory, and technical risks

Maintain a risk register and regularly review with the internal team and CMO if required

Communicate technical and schedule challenges clearly and proactively to the CMO

Communications

Provide executive-level updates internally to senior leadership

Lead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA

Government, customers, industry influencers, community members, media

Qualification

DOD contractingProgram managementRegulatory complianceMS Office proficiencyRisk managementProblem analysisNegotiation skillsCommunication skillsCross functional collaborationOrganizational skills

Required

Proficient computer and applications software skills with MS Office suite

Strong listening, writing, and verbal communication skills

Effective at building strong relationships

Able to influence others for mutual benefit; high level negotiation skills

Sound problem analysis, critical thinking, and situational recognition skills; able develop effective solutions and execute to achieve desired results

Strong cross functional collaboration skills and ability to influence others

High level organizational skills; demonstrated ability to meet and manage project deadlines

Self-motivated, resourceful, and organized, taking ownership of all assigned work

Must be comfortable and confident in working directly with all levels of internal and external customers

Bachelor's degree in related field or equivalent experience

Significant experience in the following areas: Manufacturing, Defense Industrial Base supply chain, DOD contracting and regulations (OTA's FAR, DFARS, CUI), Program and project management