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Chase · 4 weeks ago

Senior Executive Administrative Assistant

1111 Polaris Pkwy, Columbus, OH, 43240, US

Full-time

Onsite

Senior Level

5+ years exp

Chase is an integral part of the JPMorgan Wealth Management Service and Administration team, providing a platform for professional growth and skills development. The role involves maintaining complex calendars, managing communications, coordinating meetings and travel, and ensuring high-quality execution in a fast-paced environment.

BankingFinancial Services

Responsibilities

Maintain complex and detailed calendars, ensuring proactive management of scheduling needs and potential conflicts

Screen and prioritize incoming calls, meeting requests and inquiries, using discretion in managing information flow

Manage the coordination and logistics of both internal and external meetings, including agenda preparation, materials, and follow-up actions

Arrange and coordinate complicated domestic and international travel, including itineraries, accommodations, and contingency planning

Organize all aspects of internal and external events, including logistics, catering, and transportation, and onsite coordination

Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely, accurate submission

Assist with employee onboarding and offboarding, including equipment requests, system access, and coordination with support teams

Produce high quality emails and written communications to individuals at all levels of the organization and to external partners

Maintain departmental documents, including the organization charts, executive bios, and leader specific materials

Manage routine activities and proactively identify and communicate issues, conflict or delays

Assist in preparing and editing spreadsheets and presentations, including formatting, printing and binding, for client and team meetings

Qualification

Administrative experienceMicrosoft OfficeCalendar managementInterpersonal communicationDiscretionJudgmentVirtual presenceWritten communicationOrganizational skills