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CULINAIRE · 3 weeks ago

ADMINISTRATIVE ASSISTANT (FULL TIME)

Dallas, TX

Full-time

Onsite

New Grad, Entry Level

$22/hr - $24/hr

Culinaire is a provider of upscale food and beverage management services, and they are seeking a full-time Administrative Assistant. The role involves providing clerical functions and administrative support for food service programs, ensuring guest satisfaction, and managing various administrative tasks efficiently.

CateringFood and BeverageRestaurants

Responsibilities

Answer telephones and direct inquiries in a professional and client centric manner

Manages written communications efficiently and effectively

Attends client site visits as needed

Prepares, distributes, and maintains accurate invoices and records

Coordinates Banquet Event Orders and all related updates

Transfers invoice information to accounting

Assists with event setup and client contact as needed

Ensures guest satisfaction

Maintain confidential personnel files

Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices

Assist with staffing, including finding staff when employees call out on short notice

Work effectively and maintain good working relationships with co-workers, administrators, and Supervisor

Perform daily bank deposit reconciliation

Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing

Perform monthly vendor statement reconciliation

Prepare monthly state claim form for reimbursement

Assist in preparation of end of month financial reports

Attend in-service and/or safety meetings as required

Maintain clean and safe work environment; ability to perform job safely

Performs other duties as assigned