Stanford University · 1 month ago
Research Administrator / Finance Analyst
Stanford, CA
Full-time
Hybrid
Mid, Senior Level
$122K/yr - $142K/yr
5+ years expStanford University is dedicated to creating solutions for sustainability and is seeking a Research Administrator / Finance Analyst to manage complex faculty financial portfolios. This role involves overseeing research administration processes, preparing proposals, managing budgets, and ensuring compliance with regulations.
EducationHigher EducationUniversities
No H1B
Responsibilities
Manage the proposal preparation and post-award activities for a large volume and diverse set of complex federal and non-federal sponsored research projects, at times involving multiple sub-awards, principal investigators, and/or cross-school initiatives
Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to the proposal preparation and submission process
Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled, initiate cost transfers
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids
Manage contract closeout process and audit inquiries
Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsor guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies
Manage comprehensive financial portfolios, provide periodic status reports and budget projections, perform year-end close tasks, and make recommendations for spending strategies
Manage Industrial Affiliate Programs. Serve as liaison between the corporate representatives and the program directors. Prepare annual invoices, agreements, and program renewals; monitor budgets and approve expenses
Qualification
Required
Bachelor's degree and five years of job-related experience, or combination of education and relevant experience
Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS)
Knowledge and ability to understand, interpret, and communicate university policies and procedures
Excellent oral, written, and communication skills
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
Strong accounting skills; knowledge of accounting principles
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
Expert in project management, including managing international collaborations and complex multi-sub award contracts
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctoral fellows, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position
Extreme attention to detail
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
Excellent time management and organizational skills
Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position
Preferred
Degree in accounting and grants management experience at Stanford University and/or in higher education strongly preferred
Knowledge of Stanford University systems and policies
Benefits
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Company
Stanford University
Stanford University is a teaching and research university that focuses on graduate programs in law, medicine, education, and business.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$26.52MKey Investors
National Institutes of HealthCalifornia Institute for Regenerative MedicineGRAMMY Museum
2025-09-08Grant
2025-01-30Grant· $5.6M
2023-08-17Grant
Leadership Team
Nadia Roumani
Co-founder and Senior Designer, Designing for Social Systems (DSS) Program, d.school
Howard Wolf
Vice President for Alumni Affairs
Recent News
2026-01-20
2026-01-17
2026-01-16
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