Apply on Employer Site

Shook, Hardy & Bacon L.L.P. · 2 weeks ago

Billing & Collections Coordinator/Collections Coordinator

KC Metro Area

Full-time

Onsite

Entry Level

3+ years exp

Shook, Hardy & Bacon L.L.P. is seeking a Billing & Collections Coordinator to manage the revenue cycle for assigned Billing Attorneys. The role involves drafting and finalizing client invoices, coordinating billing and collection efforts, and ensuring compliance with client billing guidelines.

ConsultingLegalMedical DevicePharmaceuticalTelecommunications

H1B Sponsor Likely

Responsibilities

Candidate must have 3E, legal billing and legal collections experience

Under immediate supervision, responsible for all aspects of drafting and finalizing client invoices for all assigned Billing Attorneys

Responsibilities include working with partners, legal administrative assistants and responsible attorneys to manage the revenue cycle

This position handles multiple matters, coordinates the preparation and processing of timely and high quality invoices, assists or leads revenue realization tasks for the billing attorney and can coordinate follow-up to receive outstanding receivables

Additional skills may include production of complex charts, graphs or reports depending on client need

The Billing Coordinator is expected to perform all job duties with a commitment to providing excellent service to clients, attorneys and co-workers, while producing a quality work product

Additionally, the Billing Coordinator will create and promote an atmosphere of teamwork and continuous improvement for the larger Accounting department team

Prepares and reviews invoices in customized formats as required by client/Billing Attorney

Based on client and Billing Attorney requirements, performs override calculations and changes

Assists with identification and reconciliation of payments received

Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys

Works with Billing Attorneys to address aged unbilled fees and costs

Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department

Supports preparation of and reporting against client budgets

Uses various department software programs (Elite) to maintain and/or prepare information for others

Prepares various reports through billing system and is able to make modifications as requested

Confers with clients regarding billing deadlines, billing/rate inquiries and concerns with billing statements

Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary

Prepares and ensures billing/payment information is accurate for all write-offs

Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures

As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports

Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor

Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed

Communicates courteously and professionally by phone and in person, using excellent communication skills

Operates office equipment such as phones and photocopy machines

Maintains a neat and orderly workplace

Follows adequate safety procedures while carrying out all duties

Qualification

3ELegal billingLegal collectionsElite softwareCommunication

Required

Candidate must have 3E, legal billing and legal collections experience

Responsible for all aspects of drafting and finalizing client invoices for all assigned Billing Attorneys

Responsibilities include working with partners, legal administrative assistants and responsible attorneys to manage the revenue cycle

Handles multiple matters, coordinates the preparation and processing of timely and high quality invoices

Assists or leads revenue realization tasks for the billing attorney

Can coordinate follow-up to receive outstanding receivables

Additional skills may include production of complex charts, graphs or reports depending on client need

Expected to perform all job duties with a commitment to providing excellent service to clients, attorneys and co-workers

Produces a quality work product

Creates and promotes an atmosphere of teamwork and continuous improvement for the larger Accounting department team

Prepares and reviews invoices in customized formats as required by client/Billing Attorney

Performs override calculations and changes based on client and Billing Attorney requirements