University of Central Oklahoma · 1 month ago
ROTC - Administrative Specialist III
Edmond, OK
Full-time
Onsite
Mid Level
$45K/yr - $45K/yr
3+ years expThe University of Central Oklahoma is seeking an Administrative Specialist for the ROTC Program and 2BLeaders Program, providing high-level administrative and operational support. This role involves managing program budgets, serving as a liaison between various stakeholders, and overseeing recruitment and event planning activities.
Higher Education
Responsibilities
Serve as the primary administrative leader for the ROTC program, overseeing daily operations to ensure compliance with university policies and military regulations while supporting strategic program goals
Act as a key liaison and collaborative partner between ROTC leadership, university departments, external agencies, and stakeholders to facilitate program alignment and operational effectiveness
Oversee the management and strategic allocation of program budgets, ensuring fiscal responsibility through monitoring expenditures, forecasting, and comprehensive financial reporting
Direct the procurement process for program resources, including supplies, uniforms, equipment, and services, ensuring efficiency and adherence to institutional policies
Maintain and analyze critical program data, including cadet enrollment, academic progress, and training milestones, to inform decision-making and reporting
Lead recruitment and outreach initiatives by coordinating campus visits, external engagements, and development of marketing strategies to enhance program visibility and enrollment
Plan and execute major program events such as ceremonies, training exercises, and orientation sessions, providing logistical and administrative oversight to ensure success
Prepare and deliver detailed reports and presentations to institutional leadership, military commands, and other stakeholders to support transparency and strategic planning
Provide administrative guidance and support to cadets and students, ensuring compliance with program requirements and deadlines through proactive communication and problem-solving
Oversee the organization and maintenance of official program records, correspondence, and administrative systems to ensure accuracy, confidentiality, and accessibility
Monitor and ensure the timely submission of all required documentation to university and military authorities, exercising independent judgment to prioritize and resolve issues
Manage special projects, initiatives, and operational improvements, applying advanced administrative expertise to support program growth and effectiveness
Ensure compliance of 2BLeader students based on program criteria through the university Banner system
Work with 2BLeader Directors to increase social media presence for potential, current, and alumni students
Assist in planning and organizing department and 2BLeader events, retreats, dinners, workshops, etc
Coordinate logistics such as venue booking, catering, materials preparation, etc
Perform additional duties as assigned, demonstrating adaptability and leadership in supporting ROTC program objectives
Qualification
Required
3+ years of work experience in related field that provides knowledge of and exposure to fundamental theories, principles, and concepts
Preferred
Experience in a higher education or military-affiliated program preferred
Experience with program coordination, oversight, and supervision preferred
Knowledge of administrative, financial, and operational processes in higher education or public sector settings
Familiarity with military structure, terminology, and ROTC program functions
Proficiency in Microsoft Office Suite and ability to learn specialized systems
Strong written and verbal communication skills
Effective organizational and time management skills; ability to prioritize and multitask
Ability to interpret and apply complex policies and procedures
Strong interpersonal skills; ability to work with various groups, including students, faculty, and military personnel
Discretion and professionalism in handling confidential or sensitive information
Ability to work independently and collaboratively in a structured environment
Event coordination and logistical planning capabilities
Analytical skills for problem-solving and reporting
Company
University of Central Oklahoma
University of Central Oklahoma is a school in Edmond.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$4.98MKey Investors
U.S. Department of Education
2024-10-28Grant· $4.98M
Leadership Team
Leigha Pemberton
Assistant Director, Partnerships and Events
Michelle Morgan
Executive Assistant III to VP Finance & Ops - CFO
Recent News
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