Chapman University School of Pharmacy · 1 month ago
Talent Management Assistant
Irvine, CA
Full-time
Onsite
Entry Level
$27/hr - $27.94/hr
3+ years expChapman University School of Pharmacy is seeking a Talent Management Assistant who will be responsible for data entry and maintenance in University HR systems. The role involves handling data intake, record maintenance, assisting in onboarding new employees, and providing clerical support while ensuring confidentiality and data integrity.
Higher Education
No H1B
Responsibilities
Data Entry and Intake: Collaborates with Talent Acquisitions, Student Employment, and Payroll teams to receive, verify, and enter relevant staff, administrator, limited-term, student, temp, and faculty employment source data
Manages data and documentation concerning hiring, termination, employee status changes, and special compensation
Initiates background checks and conducts LiveScan screening as required
Initiates new hire documentation, including DocuSign, as well as conducting I9 verification to facilitate the new hire onboarding process
Collects and verifies various hiring and personnel-related documentation to ensure accuracy and completeness
Serves as a point of contact for department administrators; collaborates with them to ensure data validity and track employment data changes
Maintains confidentiality and integrity of sensitive personnel information throughout all stages of data handling
Provides administrative support and assistance to streamline document management and data entry procedures
Document/Record Digitization and Maintenance: Provides administrative support for storing documents, records and other related materials
Organize and maintain digital records and files in accordance with established protocols
Qualification
Required
Associate degree and/or 3 years of relevant experience
Demonstrated experience in providing administrative support within a professional office setting
Proficient communicator, consistently delivering clear and meaningful information, actively listening, and ensuring comprehension among all parties
Possesses strong analytical and critical thinking skills, with a keen eye for detail, facilitating effective communication with diverse groups
Excellent time management skills, capable of prioritizing tasks efficiently in a fast-paced environment while maintaining composure and focus
Uphold's discretion and confidentiality at all times
Dedicated to fostering diverse and inclusive engagement, building relationships based on trust, respect, collegiality, and kindness
Skilled in managing difficult or volatile situations and individuals effectively
Demonstrates strong organizational abilities and proactive approach in handling multiple tasks
Collaborative mindset, working effectively with others, sharing resources to ensure collective success
Experience in business processes and proficiency in data entry
Company
Chapman University School of Pharmacy
A top 50 research school, Chapman Pharmacy is an ACPE and WASC-accredited institution located in Irvine, California.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase