Our Lady of the Lake Health ยท 11 hours ago
Executive Assistant
Gonzales, LA
Full-time
Onsite
Mid Level
3+ years expOur Lady of the Lake Health is looking for an experienced Executive Assistant to provide high-level administrative support to executive leadership. The role involves managing confidential materials, preparing correspondence, and assisting with various administrative functions to facilitate executive responsibilities.
Health CareHospitalMedicalNon Profit
Responsibilities
Document and Data Management
Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image
Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures
Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports
Filing and Organization
Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made
Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently
Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services
Telephone and Scheduling Management
Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed
Arranges appointments and meetings; coordinates meeting and agenda materials
Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate
Other Duties As Assigned
Performs other duties as assigned or requested
Qualification
Required
3 yrs exp in a senior leadership level secretarial/administrative assistant position
High school diploma or equivalent
Company
Our Lady of the Lake Health
Our Lady of the Lake is a not-for-profit 850-bed medical center in Baton Rouge, Louisiana with more than 7,300 employees committed to building a healthy community through excellence in patient care and education.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jennifer Clowers
Regional Chief Financial Officer
Logan Austin, MSHA, MBA
SVP, Chief Operating Officer
Recent News
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