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Eaton · 1 day ago

Senior Administrative Assistant - Tax

Beachwood, OH

Full-time

Hybrid

Mid, Senior Level

$53K/yr - $78K/yr

5+ years exp

Eaton is a global company seeking a Senior Administrative Assistant - Tax to join their Corporate Sector division. This role involves providing administrative solutions to the global tax department and supporting the Tax Vice Presidents based in Beachwood, OH.

Electric Vehicle

No H1B

Responsibilities

Serve as the single point of contact for managing tax leader's calendars, proactively managing overlaps, required meetings and conflicts

Work with other US Tax CoE team members to complete various tax projects assigned by tax professionals

Provide back-up support to SVP, Taxes & Finance Technology as needed

Sort and distribute daily mail, including scanning and sending mail to team members, and prepare outgoing mailings such as certified and FEDEX packages

Manage office supply purchases as needed to ensure consistent inventory

Organize team lunches, and provide assistance for larger events as necessary

Provide administrative set-up for new-hires including file access set up, maintain team organizational charts, email distributions lists, office layout footprint and floor maintenance work order ticket system

Proficient use of Teams for seamless facilitation of quarterly global tax department meetings

Other day to day activities as required, such as external guest support, and any other urgent administrative needs

Qualification

Microsoft Office 365Executive-level supportCommunication skillsProblem solvingDigital mindsetInterpersonal skillsReliabilityTrustworthinessWork independentlyWork in teams

Required

Minimum of a high school diploma from an accredited institution

Minimum 5 years of experience as an Administrative or Personal Assistant, with at least 3 years working with Executive-level leaders

No relocation is being offered for this position only candidates located within a 50 mile radius of Beachwood, OH will be considered

Must be able to work in the United States without corporate sponsorship now and within the future

Experience in Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc

Flexible and pro-active; Ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities while maintaining a high degree of discretion and professionalism

Exhibits high degree of reliability and trustworthiness with an ethical approach

Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc

Ability to problem solve and come up with creative approaches to how work gets done

Operates with a digital mindset, leverages data, digital tools and processes while operating with agility

Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills

Ability to work effectively independently and within a team and thrive in a fast-paced environment