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Ampla Health · 1 month ago

Planning & Development Project Manager

Yuba City, CA

Full-time

Onsite

Mid Level

$39/hr - $56/hr

Ampla Health is dedicated to enhancing healthcare services, and they are seeking a Planning and Development Project Manager to provide administrative, clerical, and project coordination support. The role involves managing project schedules, coordinating meetings, preparing reports, and implementing various projects to ensure departmental efficiency.

Health Care

Responsibilities

Plan the project

Define the scope of the project in collaboration with senior management

Create a detailed work plan that identifies and sequences the activities needed to complete the project successfully

Determine the resources (time, money, equipment, etc.) required to complete the project and the project's estimated budget

Develop a schedule for project completion that effectively allocates the resources to the activities

Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required

Determine the objectives and measures upon which the project will be evaluated at its completion

Organizing the staff and stakeholder selection

In consultation with the Building Operations Manager, recruits all necessary staff and stakeholders with the appropriate skills required to carry out all project activities

Facilitates stakeholders' staff meetings, takes minutes, and summarizes deliverables to ensure stakeholders are organized and remain on task for the duration of the project

Manage project staff and/or volunteers according to the established policies and practices of Ampla Health

Ensure that all project personnel receive an appropriate orientation to the project

Solicit qualified consultants to work on the project as appropriate and present candidates to senior management

Support the oversight of RFP processes for new projects

Assist in implementing the project and ensuring execution aligns with the approved project plan

Develop forms and records to document project activities

Set up files to ensure that all project information is appropriately documented and secured

Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project

Establish a communication schedule to update stakeholders, including appropriate staff within Ampla Health, on the progress of the project, and prepare progress reports for senior management

Review the quality of the work completed with the project team regularly to ensure that it meets the project standards

Write progress reports on the project for senior management

Monitor all budgeted project expenditures

Monitor cash flow projections and report actual cash flow and variance to senior management regularly

Ensure that all financial records for the project are up to date

Ensure that the project deliverables are on time, within budget, and at the required level of quality

Evaluate the outcomes of the project as established during the planning phase

Provide cross-functional administrative support and demonstrate flexibility by being trained in various Planning & Development functions (i.e. Contract Works, HRSA Electronic Handbooks)

Performs other duties as assigned by supervisor

Qualification

Microsoft Office SuiteProject ManagementMicrosoft VisioMicrosoft Project ManagementHealthcare ManagementPlanning SkillsCommunication SkillsTeamworkLeadershipOrganizational Skills

Required

Proven experience in managing complex projects up to completion is required

Knowledge of project management, timelines, deadlines, and follow-through on finished projects

Proficiency in the use of computers for: Microsoft Office Suite, Microsoft Visio, Microsoft Project Management

Communicate Effectively: Speak, listen, and write clearly, thoroughly, and timely using appropriate and effective communication tools and techniques

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Ampla Health's effectiveness

Lead: Positively influence others to achieve results that are in the best interest of Ampla Health

Facilitate Decisions: Provide senior management with all the necessary information to facilitate and expedite decisions

Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities

Plan: Determines strategies to move the projects forward, sets goals, creates and implements action plans, and evaluates the process and results

Ability to communicate well with the public

Must be able to interact with staff and patients courteously and calmly

Must be able to lift up to 40 lbs. and push up to 100 lbs. (on wheels)

Must be able to hear staff on the phones and those who are served in person, speak clearly in order to communicate information to patients, vendors, agencies, and staff

Must have vision adequate to read memos, a computer screen, forms, and documents

Must have high manual dexterity

Must be able to reach above the shoulder level to work, bend, squat, and twist/turn

Preferred

A bachelor's degree in business administration or similar field is preferred, with increased responsibility in project coordination/management experience