PlantingSpace · 1 month ago
Finance Manager - Corporate & Accounting
United States
Full-time
Remote
Mid, Senior Level
2+ years expPlantingspace is building the future of AI for analysts and scientists, focusing on innovative approaches to reasoning and knowledge representation. They are seeking a Finance Manager - Corporate & Accounting to manage financial operations during their transition from R&D to commercialization, ensuring compliance and maintaining audit-ready books.
Information TechnologySoftware
Responsibilities
Execute month-end processes, including posting accounting adjustments - ensuring high precision and accuracy
Prepare monthly management accounts and financial statements (Schweizerisches Obligationenrecht)
Oversee day-to-day bookkeeping through our external provider and automation stack (Xero, Dext, Revolut)
Maintain chart of accounts and ensure accurate cost allocation across departments/countries
Oversee bank reconciliations and manage cash positions
Ensure proper accounting treatment for multi-country payroll (Deel integration)
Coordinate Swiss corporate tax filings (annual and quarterly) with external tax advisors
Manage VAT compliance and declarations
Monitor taxable presence (PE risk) in all jurisdictions, including Sales Tax/VAT and CT obligations
Oversee Foreign Employer setup compliance (Germany, UK)
Stay current on tax and regulatory changes
Lead the annual limited financial audit and prepare for a transition to full financial audits (Swiss OR/ GAAP)
Build and maintain audit-ready processes and documentation
Ensure strict adherence to applicable accounting standards (Swiss OR/GAAP)
Design, implement and monitor robust internal controls
Lead the development of the company risk register, including identifying and mitigating cross-functional risks
Support future SOC2 certification (own finance-related controls)
Maintain share register, prepare and execute AGM, manage shareholder documentation
Coordinate funding rounds (legal docs, filings, share issuance)
Ensure Swiss corporate law compliance, work with legal counsel on governance matters
Manage the current corporate structure and own the evaluation and execution of setting up new subsidiaries as the business scales
Prepare materials for board meetings, ensure proper documentation and filings
Maintain and optimize the AP and approval workflow, and payment execution
Manage vendor relationships and contracts (working with legal on contract reviews)
Ensure timely payments and maintain vendor files
Audit and reconcile Deel payroll submissions across 16 countries monthly
Catch errors before they reach employees
Track allowances and reimbursements (sick leave, benefits, expenses) across jurisdictions
Ensure payroll accounting entries are accurate
Provide payroll data to Finance Manager for forecasting
Qualification
Required
2-4 years in high-performance environments such as Big 4 audit/tax + industry experience, OR top-tier management consulting (McKinsey, BCG, Bain) with a finance focus
Strong foundation in accounting and Swiss OR, GAAP/IFRS
Experience with full-cycle accounting (close, reporting, compliance)
Proven track record of zero-defect work in high-stakes environments
Execute month-end processes, including posting accounting adjustments - ensuring high precision and accuracy
Prepare monthly management accounts and financial statements (Schweizerisches Obligationenrecht)
Oversee day-to-day bookkeeping through our external provider and automation stack (Xero, Dext, Revolut)
Maintain chart of accounts and ensure accurate cost allocation across departments/countries
Oversee bank reconciliations and manage cash positions
Ensure proper accounting treatment for multi-country payroll (Deel integration)
Coordinate Swiss corporate tax filings (annual and quarterly) with external tax advisors
Manage VAT compliance and declarations
Monitor taxable presence (PE risk) in all jurisdictions, including Sales Tax/VAT and CT obligations
Oversee Foreign Employer setup compliance (Germany, UK)
Stay current on tax and regulatory changes
Lead the annual limited financial audit and prepare for a transition to full financial audits (Swiss OR/ GAAP)
Build and maintain audit-ready processes and documentation
Ensure strict adherence to applicable accounting standards (Swiss OR/GAAP)
Design, implement and monitor robust internal controls
Lead the development of the company risk register, including identifying and mitigating cross-functional risks
Support future SOC2 certification (own finance-related controls)
Shareholder management: Maintain share register, prepare and execute AGM, manage shareholder documentation
Annual capital increase process: Coordinate funding rounds (legal docs, filings, share issuance)
Corporate compliance: Ensure Swiss corporate law compliance, work with legal counsel on governance matters
Manage the current corporate structure and own the evaluation and execution of setting up new subsidiaries as the business scales
Board support: Prepare materials for board meetings, ensure proper documentation and filings
Maintain and optimize the AP and approval workflow, and payment execution
Manage vendor relationships and contracts (working with legal on contract reviews)
Ensure timely payments and maintain vendor files
Audit and reconcile Deel payroll submissions across 16 countries monthly
Catch errors before they reach employees
Track allowances and reimbursements (sick leave, benefits, expenses) across jurisdictions
Ensure payroll accounting entries are accurate
Provide payroll data to Finance Manager for forecasting
Advanced Excel/Google Sheets (financial modeling, complex formulas)
Experience with modern accounting software (Xero or similar)
Comfortable with automation tools (Dext, Revolut Business, bill.com http://bill.com, etc.)
Understanding of multi-currency accounting and FX exposure
Fluent in German (spoken and written)
Preferred
Experience at a high-growth tech company or startup
Exposure to multi-country operations and compliance
Knowledge of startup-specific tax considerations
Familiarity with Foreign Employer setups (Germany, UK)
Prior involvement in audit or SOC2 certification
Experience with Deel or similar global payroll platforms
Knowledge of equity/ESOP administration
Company
PlantingSpace
A system which accurately represents knowledge and uncertainty, to enable the discovery of insights and transparent problem solving.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$23.19M2025-11-20Seed· $5.46M
2024-11-06Seed· $5.64M
2023-11-29Seed· $4.22M
Leadership Team
Dina Carabas
Co-Founder, Co-CEO
Peter Czaban
Founder, Director
Company data provided by crunchbase