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DLA Piper · 3 weeks ago

Legal Support Assistant

Houston, TX

Full-time

Hybrid

Entry Level

1+ years exp

DLA Piper is a collaborative and supportive law firm that seeks a Legal Support Assistant to join their Legal Support Services team. The role involves providing administrative support to the AI practice group and handling various tasks to ensure effective service delivery to lawyers and business professionals.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Receives assignments and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work. Collaborates with peers to provide team support and coverage

Prepares, edits and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations. May require use of transcription/dictation equipment

Monitors, accepts and completes work assignments through firm software delegation tool

Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks and opens new client/matters, calendaring, travel arrangements and document organization

Files documents using electronic system

Assists with research for projects, pulling documents and other related tasks

Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines

Serves as point of contact for LSS teams and timekeepers on administrative, document production, and practice specific tasks

Performs a variety of tasks utilizing the firm's technology. Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols

Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate

Other duties as assigned

Qualification

Microsoft OfficeDocument productionLegal Support ServicesProactivityVerbal communicationWritten communicationInterpersonal skillsAttention to detailOrganizational skillsTeamwork

Required

Basic knowledge of Microsoft Office

Good verbal and written communication skills

Strong interpersonal skills required to interact with team members, business professionals, lawyers, and other firm departments on a daily basis

Professional demeanor and strong work ethic

Ability to organize and prioritize multiple assignments

Strong attention-to-detail and follow-through skills

Ability to work effectively in a fast-paced environment

Self-starter with proactivity and the ability to take ownership

Ability to work effectively as part of a team

Maintain confidentiality and demonstrate strong professional judgment

High School or GED

1 year of experience performing basic office and clerical type duties in a law firm or professional service organization

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Foster positive work relationships

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as working at a computer for extended periods of time, participating in digital/virtual conference calls, and participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment