ServingSchools · 1 month ago
MSD: Secondary Secretary
Madawaska, ME
Full-time
Onsite
New Grad, Entry LevelServingSchools is dedicated to providing quality education in the Madawaska School Department, which serves students in grades PreK-12. The Secondary School Secretary plays a vital role in ensuring the efficient operation of the school office by providing administrative support, managing communications, and maintaining student records.
Education
Responsibilities
Serve as the first point of contact for staff, students, and visitors ensuring a welcoming and professional environment
Answer phone calls, process requests, and direct inquiries appropriately
Maintain student enrollment and attendance data, and generate reports as needed
Work with the principal to prepare and distribute school correspondence, including newsletters, memos, and email communications
Manage incoming and outgoing mail, deliveries, and appointments
Organize and maintain student and staff records in compliance with district and state regulations
Assist in scheduling and coordinating meetings, school events, and parent-teacher conferences
Maintain school supply inventory, keep supplies organized and process orders in a timely manner
Assist the media coordinator with duties
Support teachers and staff with clerical tasks
Work with guidance to complete student registration and transfer processes
Maintain confidentiality of student and staff information
Greet and assist students, parents, and visitors in a friendly and professional manner
Provide information regarding school policies, procedures, and upcoming events
Assist school nurse with student illnesses and communicate with parents as needed
Assist with processing requisitions, purchase orders, and invoices
Collect and record payments for school-related activities
Maintain accurate financial records as required by district policies
Qualification
Required
High school diploma or equivalent
Prior experience in a school or office setting
Proficiency in Google Workspace
Proficiency in purchase order systems
Proficiency in student information systems such as Power School
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Professionalism, discretion, and the ability to maintain confidentiality
Ability to work collaboratively in a team environment
Strong problem-solving skills and attention to detail
Ability to interact positively with students, staff, and parents
Conflict resolution skills
Ability to sit, stand, and walk for extended periods
Ability to lift office supplies and school materials (up to 25 lbs)
Flexibility with schedules and duties as determined by the principal
Preferred
Associate's degree
Prior experience in a school or office setting
Company
ServingSchools
ServingSchools is an online marketplace providing schools, agencies and job seekers a fast and easy way to find each other.
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase