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RR Donnelley · 2 days ago

Records Associate

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $27/hr

RR Donnelley, through its subsidiary Williams Lea, is a global business support services company with over 200 years of experience. They are seeking a Records Associate in their Los Angeles office, responsible for providing exceptional customer service and managing records within a corporate law firm environment.

Marketing & Advertising

Responsibilities

Following all established internal Records procedures

Creation of new files and revision of existing files

Data entry into the records management database

Adhering to document retention policies

Labeling, moving and shelving files

Follow-up on checked-out files as needed

Process and file incoming records under their respective client matters

Participate in diverse ongoing Records projects regularly

Coordinate and track scanning projects between Records and other departments

Daily scanning of documents using computer desktop scanners and Adobe PDF

PDF quality control, profiling and saving to the Document Management System

Using a handheld barcode scanner to track the location and movement of internal files

Track and retrieve files from internal or external locations as needed for client requests

Processing inactive and closed files in preparation for transfer to off-site storage

Work with offsite storage vendors on retrieval/storage of files via web interface or phone

Routing and tracking of locked shred bins managed by Records for the firm’s NY office

Maintaining daily productivity tracking logs of all department activities and projects

Research of client and matter information in various firm databases as needed

Working on any other reasonable request for Records related assistance

Maintaining the highest levels of confidentiality of all firm records and files

Qualification

Legal records experienceDocument scanningMicrosoft WordMicrosoft ExcelMicrosoft OutlookLegalKey experienceIRM experienceMulti-taskingAttention to detailWritten communicationOral communicationInterpersonal skillsTeamwork skills

Required

High school diploma or equivalent, college degree preferred

Prior legal records and file creation experience required

Indexing pleadings required

Hard and electronic file transferring required

Excellent attention to detail and strong consistent task focus

Professional, effective written and oral communication skills

Excellent interpersonal and teamwork skills

Effectively complete tasks without constant supervision

Ability to multi-task and meet multiple deadlines

Intermediate Windows 10 based computer skills required

Good working skills in Microsoft Word, Excel and Outlook required

LegalKey and IRM experience required

Ability to handle sensitive and/or confidential materials required

Capacity and willingness to climb short ladders/step stools

Must be able to lift up to 50 lbs. and push carts full of files on a regular basis

Able to load, push, and unload carts of boxes or files as needed

Capable of understanding client inquiries and providing effective responses

Preferred

Document scanning and Adobe PDF toolset experience preferred

Company

RR Donnelley

Glassdoor3.4

RRD provides a complete portfolio of marketing, packaging, print and business services to the world’s most respected brands, including 91% of the Fortune 100.

Founded in 1864