Westtown School · 4 weeks ago
Human Resource Coordinator
Finance, WEST CHESTER, PA, US
Full-time
Onsite
Entry, Mid Level
2+ years expWesttown School is an independent Quaker, Pre-K–12 day and boarding school located on a 600-acre campus in West Chester, PA. They are seeking an experienced Human Resources Coordinator to support a broad range of HR functions, focusing on personalized customer service, onboarding and offboarding, training record management, and day-to-day HR operations.
EducationHigher EducationPrimary Education
Responsibilities
Support human resource processes and workflows for recruitment, onboarding, and offboarding, applicant tracking, data integrity, employee surveys, and exit interviews
Create and update employee records in ADP, MyWesttown/Blackbaud and other databases
Manage new employee benefit enrollment and annual open enrollment using the PlanSource system
Provide personalized benefit assistance to employees
Collect and track all required clearances and other documentation for employees, volunteers, and campus residents
Coordinate new hire and renewal training for all employees
Prepare monthly billing reconciliations for medical, dental, and life insurance benefits
Administer worker compensation, including filing claims and following up with employees and claims adjusters
Coordinate and submit all state unemployment claims
Submit HR invoices and retiree medical reimbursements in Blackbaud Financial Edge
Coordinate annual driver background checks and quarterly random drug/alcohol screenings
Create and submit weekly announcements and new employee introductions for Town Times, the weekly employee newsletter
Responsible for updating and maintaining the HR resource board on My Westtown
Ad hoc reporting as requested by admin/staff/faculty from ADP and My Westtown
Serve as the point person for the annual employee wellness event, vaccine clinic, and other employee-related events
Maintain the integrity of employee personnel files in compliance with legal requirements, best practices, and the school’s records retention policy
Assist with annual faculty and staff compensation and benefits communication
Other duties as assigned
Qualification
Required
2 – 5 years of related Human Resources or other administrative office experience
Excellent customer service skills and the ability to connect with people in a meaningful way
Excellent interpersonal, organizational, and communication skills with great attention to detail
Proven ability to manage time and prioritize multiple tasks
Proficiency with the Google Suite, Microsoft Office Suite, and the proven ability to learn new technology
Experience in maintaining a high degree of confidentiality of sensitive information
Knowledge of ADP WorkForce Now, Blackbaud, and PlanSource, or other similar payroll, HRIS, and benefits systems
Be flexible and adaptable in dealing with new, different, or changing requirements
Must exercise a high degree of professionalism with sound judgement, sensitivity, and discretion
A sense of humor and the desire to work directly with employees in a diverse school community
Enthusiasm for the mission of Westtown School and the school's Quaker values
Benefits
Health and dental benefits
Paid time off (PTO)
Company
Westtown School
Westtown School, a Quaker Pre-K -12th grade co-ed, private, college preparatory day and boarding school, offers an action-based education that emphasizes critical thinking, collaboration, service and social action.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Megan Connolly
Chief Technology Officer
Carolyn Hapeman, CPA
Dean of Finance and Operations (CFO)
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