MEI Industrial Solutions · 1 month ago
Accounting Operations Administrator
Taylor, TX, US
Full-time
Onsite
Entry Level
2+ years expMEI Industrial Solutions is seeking an Accounting Operations Administrator to coordinate accounting administration and operational functions. The role involves compiling information between job tracking and corporate accounting systems, processing vendor invoices, and assisting with month-end closing responsibilities.
AutomotiveManufacturingTransportation
Responsibilities
Process vendor invoices with accuracy; submit invoices to Corporate AP for timely remittance
Perform reconciliation and retention of employee credit card transactions and related documentation
Obtain proper information necessary for new vendor set-up, and new or expanded credit requests. Collect applications for credit from new customers as needed, collect W-9 or other documentation, and submit to Corporate AR for credit determination
Perform accurate data entry into accounting systems to track and monitor purchased materials, and services or goods
Identify discrepancies, communicate issues with internal and external managers, and work with vendors to correct or escalate if necessary
Create purchase orders and/or requisitions for job related materials and services when requested by management. Code vendor purchase orders with the appropriate GL account / location and note adjustments
Track and resolve open purchase orders; comply with purchasing policies, processes, and procedures
Review AR aging to ensure compliance with Company and/or customer specifications; initiate collection efforts as required
Obtain vendor quotes, qualify & select vendor, create the Purchase Order and perform confirmation after delivery of PO ensuring minimum vendor qualifications are met, i.e.Certificates of Insurance
Maintain accounts receivable customer files and related records. Correctly process and timely deliver customer invoices; retain customer files and invoice information
Assist with month-end closing responsibilities, and work to meet all month-end / close deadlines
Handle cash receipts according to policy, including merchant processing of AR credit cards
Assist with ordering of office, janitorial, and kitchen supplies utilizing approved purchasing processes
Perform front office reception duties, including receiving and transferring incoming telephone calls, and greeting and directing visitors
Perform general clerical duties such as copying, scanning, filing of records, processing incoming and outgoing mail
Perform all other tasks as necessary or assigned
Qualification
Required
High school diploma or equivalent
Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point
Advanced Excel and data entry skills with excellent typing speed and accuracy necessary
Have a valid driver's license
Local limited travel between facilities or for company business may be required
Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements
Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff
Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully
Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information
Exceptional problem-solving skills
Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor
Preferred
Associate degree or higher in accounting, business, finance, or similar highly preferred
Minimum two (2) years' experience of recent, successful office accounting (AR, AP, bookkeeping) experience is preferred
Minimum two (2) years recent experience with accounting software preferred, but not required
Company
MEI Industrial Solutions
MEI Industrial Solutions is a national provider of heavy rigging, machinery moving, industrial storage, and specialized logistics.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2023-07-06Acquired
Leadership Team
Douglas Dayton
Chief Executive Officer
Patrick Moore
Chief Operating Officer
Recent News
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