NW Natural · 1 month ago
Stock Plan Administrator
Portland, Oregon Metropolitan Area
Full-time
Hybrid
Mid, Senior Level
$96K/yr - $137K/yr
5+ years expNW Natural is a provider of safe and reliable utility services and renewable energy. The Stock Plan Administrator manages the administration of equity compensation plans and ensures compliance with relevant securities regulations, while also overseeing shareholder services and reporting functions.
Natural ResourcesOil and GasService Industry
Responsibilities
Administers various equity compensation plans, including Employee Stock Purchase Plan and Long Term Incentive Plan, from time of grant, vesting, and payout or termination, as well as mechanics of deferred stock reallocation and distribution for directors and executive officers under the Company’s non-qualified deferred compensation plans
Manages and maintains all stock administration information and system data, and ensures the highest level of data integrity
Manages and reconciles equity award activities and accounting for various equity plans to ensure issued and outstanding shares are within authorized limits filed with the Securities and Exchange Commission (SEC) and New York Stock Exchange (NYSE); and produces and provides month-end, quarter-end, and year-end reports to finance, accounting, tax, human resources and legal departments
Prepares and files Forms 144, and Forms 3, 4 and 5. Prepares and applies for EDGAR Access Codes
Maintains and manages records regarding stock holdings of directors and officers
Provides direction and guidance to directors, executive officers and employees on stock plan administration, and stock acquisition and disposition mechanics
Monitors and administers insider trading policy and procedures matters and 10b5-1 plans
Manages activities of Transfer Agent and captive broker to ensure timely and accurate dividend payments, monthly direct stock purchases, original stock issuances, reserve reporting, shareholder records, escheatment reporting, and responses to IRS and state unclaimed property agencies
Oversees the Transfer Agent and captive brokers to ensure all relevant reporting are filed timely, any changes to securities or IRS rules and regulations are timely effected, shareholder services are satisfied, and Company’s risk exposure is minimized
Oversees the administration of the Dividend Reinvestment and Direct Stock Purchase Plan to ensure compliance with plan documents
Researches and analyzes shareholder records and responds to inquiries, including cost basis, and assists the Transfer Agent with such inquiries, when appropriate
Analyzes lost shareholder and preliminary abandoned property reports
Monitors and analyzes industry trends, including changes to existing, or new rules and regulations of SEC, IRS, and any state regulatory agencies pertaining to securities, stock administration, shareholder services, lost shareholders, unclaimed property, transfer agent, etc. to ensure that the Company, Transfer Agent and/or captive brokers are in compliance and risk exposure is minimized
Prepares equity, shareholder services, and directorship related sections of 10Q, 10K, Proxy Statement, Annual Report and FERC Report
Oversees the solicitation and tabulation of proxy votes for annual and special shareholder meetings, prepares various related reports, and manages the implementation of detailed plans for the annual meeting of shareholders
Interfaces with internal and external auditors for SOX compliance and suggests appropriate modifications to relevant SOX controls
Manages and forecasts the budgets for Shareholder Services, bondholders and the annual meeting
Maintains Governance and Stock Information section of investor relations website
Qualification
Required
A Bachelor's degree in applicable field or an equivalent combination of education and experience
At least five years of progressive experience in stock plan or option administration in a law firm or at a public company
Working knowledge of the securities industry is required
An interest in current developments in laws and regulations of the SEC, the Internal Revenue Service, the New York Stock Exchange, and state laws relative to securities
Highly developed analysis and compliance skills, attention to detail, as well as a high degree of sensitivity and discretion in working with confidential information
Working knowledge of federal, state, and foreign tax reporting regulations applicable to the payment of dividends and proceeds from the sale of stock
Excellent communication, presentation, and interpersonal skills
Proficiency with Word, Excel, and PowerPoint software programs
The ability to work independently and efficiently, while contributing as a resourceful member of the Corporate Secretary team
Preferred
Corporate securities, governance or compliance for a public company or a related industry is preferred
Familiarity with Fidelity Stock Plan Services is a plus
A working knowledge of a state's abandoned property laws, corporate and securities law, and related regulations is preferred
Some experience in SAP and SharePoint environment would be desirable but is not mandatory
Benefits
Rich health insurance benefits with competitive employer contribution
Free access to an online wellness resources platform
Up to 23 Vacation Days
80 Hours of Sick Time
10 paid holidays and 3 floating holidays
Flexible work arrangements
3 weeks paid parental leave
Green Team / Diversity, Equity & Inclusion Council / Safety Team / Women’s Network and many other Employee Resource Groups
1500 sq foot exercise facility and secure bike room
Meaningful annual incentive bonus opportunity in addition to base salary
Competitive 401K company contribution and match
15% discount on NW Natural stock through Employee Stock Purchase Program
Up to $5250 a year in tuition reimbursement
Wellness incentive program
20% off natural gas service
Up to 30% discount at NW Natural Appliance Center
TriMet Pass for all HQ employees
Generous discounts with Verizon & AT&T Wireless
Company
NW Natural
NW Natural Provides natural gas service to residential, commercial, and industrial customers.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
David Anderson
Chief Executive Officer
Brody Wilson
Vice President, Treasurer and Chief Accounting Officer
Recent News
MarketScreener
2025-11-05
oregonlive.com
2025-08-23
Company data provided by crunchbase