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HITT Contracting Inc. · 17 hours ago

Executive Assistant to the CEO

Falls Church, VA

Full-time

Onsite

Senior Level

5+ years exp

HITT Contracting Inc. is a leading firm in the construction industry, recently ranked #10 on ENR’s Top 400 General Contractors list. They are seeking a highly organized Executive Assistant to support their CEO, managing complex schedules, preparing materials, and ensuring a professional experience for all interactions with the CEO.

Building MaterialReal Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Manage the CEO’s complex and shifting calendar to ensure alignment with business priorities and leadership needs

Serve as the primary point of contact for scheduling requests and coordination on behalf of the CEO

Support consistency and standards across the full executive office (e.g., meeting request protocols, pre-read requirements, and communication workflows)

Partner closely with the Executive Assistant supporting HITT’s Co-Presidents to ensure coordinated scheduling, aligned priorities, and seamless communication across executive leadership

Anticipate preparation needs and assemble briefing materials, agendas, pre-reads, and talking points so the CEO is always well-prepared

Track commitments, deadlines, and follow-up items, ensuring timely action and clear communication with stakeholders

Exercise excellent judgment and handle all confidential information with the utmost discretion

Draft, edit, and prepare emails, talking points, meeting summaries, and internal communications that reflect the CEO’s voice and tone

Manage the flow of information to and from the CEO’s office to support effective decision-making and leadership alignment

Prepare polished presentations and materials for internal meetings, client engagements, and external events

Ensure timely distribution of agendas, pre-read materials, and follow-up communications

Create a warm, professional, and memorable experience for clients, partners, subcontractors, and team members engaging with the CEO

Prepare meeting spaces and materials with exceptional attention to detail and a refined sense of taste, design, and hospitality

Coordinate thoughtful touches such as curated gifts, handwritten notes, and meaningful acknowledgments tied to birthdays, anniversaries, promotions, and personal milestones

Maintain systems for tracking important dates and personal details so stakeholders feel remembered and valued

Incorporate personal anecdotes, preferences, and past interactions to create thoughtful, personalized experiences

Suggest improvements to elevate the overall quality, consistency, and hospitality of interactions with the CEO

Represent the CEO’s office with warmth, professionalism, humility, and deep pride in the HITT brand

Coordinate logistics for leadership meetings, enterprise gatherings, on-site/off-site sessions, and CEO-led events

Oversee all meeting readiness including room setup, technology, catering, guest preparation, and supporting materials

Capture key notes and action items when needed and ensure clear ownership and follow-through

Support logistics and preparation for the CEO’s participation in conferences, ceremonies, community engagements, and industry events

Ensure the CEO’s day runs smoothly by anticipating personal logistics such as meals, transportation, and essential needs that support her focus and well-being

Coordinate all aspects of travel for the CEO, including transportation, accommodations, itineraries, and preparation materials

Prepare and submit accurate, timely expense reports; process invoices; and support budget-related administrative tasks

Maintain organized administrative systems, digital files, tracking tools, and recurring schedules

Collaborate closely with administrative colleagues and team leaders across HITT to support seamless communication and aligned workflows

Qualification

C-suite support experienceMicrosoft Office proficiencyCalendar managementTravel logistics coordinationWritten communication skillsAttention to detailTime managementProfessional presenceInterpersonal skillsEmotional intelligence

Required

5–10 years of experience supporting C-suite executives or senior leaders in a fast-paced, high-performing environment

Experience supporting executives in a large or multi-location organization

Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel

Exceptional organization, time management, and attention to detail

Outstanding written and verbal communication skills with the ability to tailor tone to executive standards

Demonstrated discretion and sound judgment in handling confidential information

Experience managing complex calendars, travel logistics, and high-volume workflows

Ability to remain calm, resourceful, and efficient under pressure

Preferred

Bachelor's degree or equivalent professional experience

Familiarity with construction, real estate, or the built environment

Comfort working with a variety of leadership styles and shifting priorities

Hokie fan, Hokie-adjacent, or simply Hokie-appreciative—all are welcome

Company

HITT Contracting Inc.

Glassdoor4.1

HITT Contracting provides a wide range of construction services across the nation, from complex core and shell buildings and renovations to interior fit-outs and routine service work.

Founded in 1937

New York, New York, USA

1001-5000 employees

http://www.hitt.com

H1B Sponsorship

HITT Contracting Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)