Jefferson Franklin Community Action Corporation · 3 weeks ago
Site Operations Coordinator
Hillsboro, MO
Full-time
Onsite
Entry, Mid Level
$24/hr - $24/hr
2+ years expJefferson Franklin Community Action Corporation is seeking a Site Operations Coordinator to oversee the operations and compliance of team supervisors in early childhood programs. The role involves supervision, facilities management, communication operations, and internal service planning to ensure compliance with relevant regulations and support professional development.
CommunitiesEducationHomeless ShelterNon Profit
Responsibilities
Select, train, supervise and evaluate the Team Supervisor position. Collaborate with the Team Supervisor to correct deficiencies and improve performance and recommend disciplinary action when necessary
Communicate areas of performance improvement to the Team Supervisor and promote training that reflects the individual Team Supervisor, and/or the team as a whole
Review and approve Team Supervisor time sheet and mileage claim
Schedule and complete ongoing Reflective Supervision meetings, in person with each Team Supervisor on site at their assigned locations, at a minimum of once per month
Provide ongoing support to Team Supervisors, to support individualized professional development goals and growth
Perform annual and/or orientation performance evaluations for employees that are directly supervised
Provides skill development and mentoring to staff progressing in their position by performing on-the-job technical assistance and mentoring of specific skills
Work with Team Supervisors and JFCAC facility maintenance to ensure that all facilities are effectively and efficiently managed, and meet all local, state, and federal requirements
Coordination and monitoring of facility construction, renovations, and playground development with JFCAC Facility Maintenance
In collaboration with the Associate Director of Program Services, integrate with the JFCAC IT Consultant to develop effective and efficient monitoring systems to ensure compliance with all local, state, and federal regulations specific to the following areas: Missouri Childcare Licensing, Fire, Sanitation, Safety, Emergency Planning, and Inventory Systems
Work with Team Supervisors to develop, implement, and monitor safety and emergency plans for each site
Collaborate with the Partnership Operations Coordinator to develop a system for reporting, approving, and monitoring site expenditures
Collaborate with the Partnership Operations Coordinator to develop a system for monitoring accurate inventory at each site
Develop a system for establishing a regularly scheduled in person bi-weekly Team Supervisor Meeting with all Team Supervisors in a group setting
Develop and implement a system for establishing a rotation with a Member of the Head Start Leadership Team at the bi-weekly Team Supervisor Meeting, to support professional development and system and service integration and communication
Support Team Supervisors in maintaining and coordinating resolutions for any issues regarding staff and family concerns as they arise
Build the capacity of the Team Supervisor in identifying any potential staff performance issues when concerns arise, following up to ensure performance issues or staff complaints are addressed
Work closely with Team Supervisors and JFCAC Human Resources to explore and resolve any HR related incidents, disputes, or violation of policy
Work closely with Team Supervisors to trouble shoot issues daily, through ensuring that Team Supervisors use the CAMP System by submitting Maintenance Work Orders, IT Tickets, RAFTs, and Media and Marketing Tickets
Follow up with the Professional Development Coordinator to request follow-up on any individual IT Tickets
Participate in the design of internal structures, systems, and policies to ensure alignment with program goals and objectives
Assist with the coordination of the annual program self-assessment, CNA, PIR, and the follow-up reporting
Participate in the integration of shared leadership activities and initiatives
Assist with the development and maintenance of written policies and procedures to ensure compliance with state, and federal regulations and implemented as required
Ensure all documents, trainings, and resources pertaining to facilities, operations, and communication systems are available to staff on the HUB
Ensure that each location has a site-specific staff schedule that stays up to date on the HUB
Maintain direct oversight of relevant data as assigned per the Program Data Calendar, as it pertains to Licensing, Safety, and Facilities
Participate in staff meetings, Family Success Plans, coordinate RAFT support when requested, and provide training and technical assistance in the areas of facilities and operations when necessary
Prepare and facilitate trainings for annual Pre-Service, In-Service, and professional development training days
Qualification
Required
Bachelor's Degree or higher in Early Childhood Education, Human Services, Social Work, Business Administration, Communication, or a closely related field
Minimum 2 years work experience in early childhood required
Supervisory experience required
Able to problem solve, handle crisis, and work with families and children of various cultures and low-income backgrounds
Able to establish positive working relationships with families, agency staff, and community members
Physically able to stand for extended periods of time, as well as stooping, squatting, running, and lift an estimated fifty pounds
Must have an active driver's license and will be required to travel in or out of community with own transportation
Advanced computer skills. (Word, Excel, Outlook)
This position is expected to work M-F 8 hours Monday-Thursday, and 4 hours on Fridays
Preferred
Experience working with low-income families, childcare, health, or education preferred
Company
Jefferson Franklin Community Action Corporation
The essence of our organization exists in our human spirit – the spirit and passion of those that serve and the spirit and determination of those who accept our services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
St. Louis Business Journal
2025-03-20
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