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Spencer Fane LLP · 3 weeks ago

Legal Administrative Assistant (Litigation)

Salt Lake City, UT

Full-time

Hybrid

Mid Level

$31.50/hr - $34.75/hr

3+ years exp

Spencer Fane LLP is seeking a Legal Administrative Assistant for their Litigation and Dispute Resolution practice group in Salt Lake City, Utah. This role involves providing administrative support to attorneys, managing communications, scheduling, and preparing legal documents while ensuring exceptional client service and confidentiality.

Consulting

Comp. & Benefits

Hiring Manager

Jaclyn Steiner

Responsibilities

Coordinate incoming and outgoing electronic communications (including telephone, e-mail and fax)

Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality

Coordinate travel arrangements and prepare itineraries

Schedule meetings and arrange for conference rooms and meals

Proactively manage busy calendars, prioritizing meeting requests with internal and external groups

Prepare documents (typing, formatting, etc.) and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects

Assist with preparing or proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, client correspondence, etc

E-file documents as required

Docket deadlines: calendar hearings, mediations, deadlines, trials, etc

Maintain paper and electronic files (works with File Room to create and maintain client files and indexes, perform routine filing and retrieves files as needed, save electronic documents and communication to document management system using proper, standard naming conventions, maintain chronological files and administrative files for assigned attorneys)

Prepare daily time entry for Partners and other attorneys, as approved by management and submit in a timely manner

Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform Paperless Proforma edits, complete expense reimbursements in a timely manner, prepare invoices for payment as requested by timekeepers

Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits

Work cooperatively with other departments and individuals in the firm

Independently use sound judgment and initiative to develop project timelines. Anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines

Interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism

Qualification

Litigation experienceMicrosoft OfficeLegal studies backgroundOrganizational skillsAnalytical skillsTyping speedCommunication skillsProblem solving skills

Required

3-5 years prior experience as an administrative assistant required

Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem solving skills, and proactive business style required

Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint