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ACTS-Aviation Security · 3 weeks ago

Employee Relations & Leave Specialist

Greater Chicago Area

Full-time

Hybrid

Entry, Mid Level

$75K/yr - $85K/yr

1+ years exp

ACTS-Aviation Security, Inc. is a leading provider of security solutions to the US aviation market, seeking an Employee Relations and Leave Specialist. The role involves providing employee relations support and managing leave of absence administration within a multi-state unionized workforce.

Physical SecuritySecurityService Industry

Hiring Manager

Alexandre de Croÿ

Responsibilities

Support local management in understanding the Company’s code of conduct, work rules, and company policies and support the enforcement of management rights and responsibilities codified in multiple collective bargaining agreements (CBAs)

Conduct employee investigations and support management in the preparation of disciplinary notices in accordance with company policies and relevant CBAs

Escalate to the Senior Human Resources Manager those employee relations issues which may not be able to be effectively resolved by local management

Ensure relevant stakeholders have the necessary information and documentation to effectively manage labor-related grievances, mediations, and arbitrations

Manage unemployment insurance claim hearings and appeals in partnership with the Company’s vendor and relevant local management

Revive the Company’s employee recognition programs and develop effective employee engagement strategies to drive retention and employee development

Develop efficient internal processes related to the management leave of absence requests and ensure adjudication for all relevant leave types including but not limited to the Federal Family & Medical Leave (FMLA), state & local paid and unpaid leaves (both internally managed and coordinated by a government authority or designee), and leaves provided by CBAs

Administer all stages of leave requests as appropriate to include employee communications, required notice distribution, application adjudication and/or tracking, management advisement of leave statuses, and documentation retention

Stay current on the changing legal and regulatory landscape of federal, state, and local leave requirements and ensure internal policies and processes are updated to ensure compliance

Under the guidance of the VP Human Resources and General Counsel, track changes to general employment law at the federal, state, and local levels, living wage ordinances (where applicable), and employment-related standards mandated by the Company’s service agreements and develop effective processes to review, and as necessary, update company policies and practices to maintain compliance

Working with external partners as relevant, manage the collection, preparation, and submission of federal, state, and local statutory filings

Working with management, support the Senior Human Resources Manager with the tracking and internal reporting of health and safety incidents and the preparation of regulatory OSHA filings

Other duties as may be assigned by the VP Human Resources or Senior Manager of Human Resources

Qualification

Employee relationsLeave administrationUnionized workforce experiencePHRSHRM-CP certificationMicrosoft 365 proficiencyCommunication skillsOrganizational skillsProblem-solving skillsTeam player

Required

Associate's degree in human resources or related field

1-3 years supporting leave administration/or and employee relations for a unionized workforce in a multi-state employee-focused service industry

Serve as an example of trust and integrity while being a consummate team player

Fluent in engaging at all levels within a diverse corporate and operational environment with strong organizational and situational awareness

Effective in building and maintaining strong professional relations at a distance; the majority of work will be conducted via phone, email, and MS Teams rather than on-site with operational leaders

Comfort managing multiple simultaneous workflows and projects efficiently

Passionate about taking care of internal clients and providing timely, accurate resolutions for issues

Ability to prioritize, analyze, problem-solve, innovate, take action, and escalate as appropriate

Best-in-class organizational, administrative, and data management skills

Excellent written and spoken communication skills

Proficiency with Microsoft 365 products including Outlook, Teams, Word, Excel, and PowerPoint

Preferred

Bachelor's degree in human resources or a related field

3-5+ years as an HR specialist, generalist, or partner managing leave administration and/or employee relations for a unionized workforce in a multi-state transportation, distribution, or manufacturing company

PHR or SHRM-CP professional certification