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Perkins Coie · 2 days ago

HUB Administrative Specialist

United States

Full-time

Remote

Entry Level

$47K/yr - $67K/yr

1+ years exp

Perkins Coie is searching for a Hub Administrative Specialist who will primarily provide administrative support for non-legal tasks submitted from the firm’s Legal Practice Assistants. The Specialist will also provide project-based support for various customers and is expected to maintain the highest level of professional conduct and confidentiality.

Information TechnologyInsuranceIntellectual PropertyLegalReal Estate

Comp. & Benefits

Responsibilities

Provide support for administrative requests submitted to the Hub, initially to include time entry, expense reconciliation check requests, and submission of new matters via the firm’s PBI database. Support is especially needed in times of peak demand and weekly/monthly deadlines

Be the primary resource for time intensive and/or recurring projects that have been assigned to the Hub’s Special Project Team. Such projects may entail data entry, light internet research, and document processing

Effectively use operational tools within the Hub, such as Outlook, WebEx, iManage, and Service Now (workflow tool) according to established protocols. Adhere to best practices for completing tasks, which may include enhanced utilization of firm software

Capture project time and data as required to produce operational reports and metrics

Ability and desire to work as part of a centrally-managed team

Must be able to prioritize and coordinate multiple projects efficiently and simultaneously

Qualification

Microsoft OfficeOutlookService NowIManageAdobe ProLegal terminologyCustomer-centric orientationTeamworkProblem-solvingOrganizational skills

Required

Provide support for administrative requests submitted to the Hub, initially to include time entry, expense reconciliation check requests, and submission of new matters via the firm's PBI database

Be the primary resource for time intensive and/or recurring projects that have been assigned to the Hub's Special Project Team

Effectively use operational tools within the Hub, such as Outlook, WebEx, iManage, and Service Now (workflow tool) according to established protocols

Capture project time and data as required to produce operational reports and metrics

Ability and desire to work as part of a centrally-managed team

Must be able to prioritize and coordinate multiple projects efficiently and simultaneously

Ability to express oneself effectively, both orally and in writing

Solid knowledge of Microsoft Office applications, and with interest/aptitude in using/learning additional applications such as MacPac/Big Hand Create, DocXTools, and Adobe Pro

Familiarity with legal terminology and development of legal documentation

Ability to work effectively in teams and independently, with direction provided to complete complex tasks

Ability to handle sensitive and/or confidential documents and information

Strong problem-solving capability and resiliency

Customer-centric orientation, comfort with systems and processes, ability to handle change in a positive manner, and comfort in taking direction and work assignments from peers

Proven ability to work well under pressure and meet tight deadlines

Ability to exercise judgment and work independently

Must have a positive attitude, a strong work ethic and be highly organized