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Newport Healthcare · 6 days ago

Administrative Assistant II

Nashville, TN

Full-time

Onsite

Entry Level

2+ years exp

Newport Healthcare is dedicated to transforming lives through meaningful work in psychiatric healthcare. They are seeking an Administrative Assistant II to manage front desk operations, coordinate communication, and support overall office functions to ensure a welcoming and efficient environment.

CommunitiesHealth CareMental HealthWellness

Responsibilities

Greet every employee and visitor with a warm smile and professionalism, ensuring a welcoming atmosphere for all

Handle phone and email inquiries with grace, directing calls and taking messages like a pro! Your responsiveness will keep our team connected

Maintain a clean and organized shared space and breakroom, keeping our environment fresh and inviting. You’ll also manage our inventory and office supplies like a true champion!

Organize travel, hotel, and seminar arrangements for the team, ensuring every detail is handled seamlessly

Assist with employee engagement activities and uniform management, helping to foster a vibrant workplace culture!

Prepare, copy, distribute, and file essential business correspondence, ensuring our communications are always on point

Process and track expense reports with precision, providing monthly updates to leadership and keeping our finances in check

Maintain an up-to-date calendar for leadership, coordinating appointments and meetings with ease

Handle sensitive information with the utmost confidentiality and professionalism

Qualification

Administrative Assistant experienceBehavioral Health experienceHigh School DiplomaAssociate DegreeOrganizational skillsCommunication skillsConfidentiality