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Rehab CEOs · 3 weeks ago

Executive Personal Assistant (Hybrid – Business + Household)

United States

Full-time

Hybrid

Entry, Mid Level

$60K/yr - $85K/yr

2+ years exp

Rehab CEOs is seeking a highly organized and proactive Executive Personal Assistant to support a busy CEO in both business and personal capacities. This hybrid role involves managing the CEO’s schedule, communication, and household tasks, ensuring efficiency in both professional and personal domains.

Professional Training & Coaching

Responsibilities

Manage CEO’s calendar: sales calls, leadership meetings, staff meetings, coaching calls

Prioritize, organize, and rearrange meetings as needed

Monitor and triage CEO’s email inbox

Monitor Slack for messages that require CEO attention

Draft communications and act as liaison between the CEO and the internal team

Prepare agendas, notes, and follow-up tasks

Coordinate travel as needed

Maintain confidentiality with all business and personal matters

Coordinate household vendors (house cleaners, lawn service, maintenance, etc.)

Manage personal service providers (auto service, dry cleaning, deliveries, etc.)

Assist with school logistics (drop-off/pickup coordination) Expect 90% of drop off and pick up to fall on you

Run errands: groceries, returns, birthday gifts, car appointments, pharmacy pickups

Keep the CEO’s home and personal life organized and on schedule

Manage personal calendar: family events, doctor appointments, home projects

Support family communication and scheduling (as needed)

Oversee relationships with household vendors

Ensure recurring services stay on schedule

Set reminders for home maintenance items

Coordinate home projects and repairs

Maintain inventories for household items as requested

Qualification

Executive Assistant experienceOrganizational skillsCommunication skillsTech-literateProactiveFlexibleEmotional intelligenceDetail-orientedAdaptableTrustworthy