Hired by Matrix, Inc · 22 hours ago
Executive Assistant (Finance Services)
New York, NY
Contract
Onsite
Senior Level
5+ years expHired by Matrix, Inc is a global financial institution looking for an Executive Assistant (Finance Services). The role involves supporting Risk COO executives with general office duties, calendar management, and administrative support for the department.
Human ResourcesMarketingStaffing Agency
Responsibilities
Executive Assistant will support Risk COO executives in general office duties, calendar management and office workflow
In addition to providing direct support to management will provide administrative and team support to the overall department
Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
Coordinate all related conference rooms including any catering, audio/video conference set up
Make domestic and international travel arrangements, including logistics as needed
Prepare, submit, and monitor expense reports and vendor payments for team members
Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team
Qualification
Required
Minimum of 5 years experience in an Executive Administrative Assistant role
High level of professionalism and business etiquette
Tact and good judgment in confidential situations and experience interacting with senior management
Ability to effectively communicate with a wide range of stakeholders, both written and verbally
Strong working knowledge of Microsoft Word and Outlook
Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
An interest in working in a fast-paced environment
Able to take independent initiative within areas of responsibility
Company
Hired by Matrix, Inc
Hired by Matrix is a staffing and recruiting company specializing in administrative, clerical, and marketing staffing services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
S
Sharon Olzerowicz
President/CEO
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