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HCVT · 20 hours ago

Administrative Assistant - Learning Operations Group

Long Beach, CA

Full-time

Hybrid

Entry Level

$50K/yr - $55K/yr

1+ years exp

HCVT is a firm that offers Tax, Audit, Advisory, and Business Management services, seeking an Administrative Assistant for their Learning Operations Group. The role involves providing administrative support to enhance employee professional development and requires strong organizational and communication skills.

AccountingConsultingFinanceFinancial ServicesInformation Technology

Responsibilities

Support a fast-paced training department in the full cycle training process

Type drafts/letters/documents as instructed

Take minutes in weekly team and other meetings and summarize the key points and action items

Schedule training events and other team meetings as requested

Assist with firmwide administrative tasks, meetings and projects

Work on ad-hoc projects as needed

Assist with the registration of individuals for external trainings

Coordinate logistics for internal trainings, including room setup, clean up and catering

Book travel arrangements (hotel, airfare, etc.) for participants

Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events

Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies

Maintain the kitchen and ensure it is well-stocked with necessary supplies

Perform monthly AMEX and LYFT account reconciliation

Ensure invoices are prepped for approval and processing

Work on ad-hoc projects as needed

Qualification

WordExcelOutlookPowerPointLearning softwareProfessional demeanorForward-thinkingInterpersonal skillsDetail oriented

Required

Minimum one year of relevant work experience

Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus

Professional demeanor and ability to interface with staff, management, and the wider firm

A high level of personal integrity and professional ethics

Strong interpersonal skills; a team player

Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines

Forward-thinking with the ability to take initiative and to stay a step ahead

Ability to travel to other HCVT offices and work on-site as needed

Available to work overtime as needed and to attend occasional evening events