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Westchester Medical Center Health Network · 1 month ago

Department Coordinator

Valhalla, NY

Full-time

Onsite

Entry Level

1+ years exp

Westchester Medical Center Health Network is seeking a Department Coordinator to support the Chairman/Director with academic and administrative needs. The role involves coordinating daily activities for the department and assisting with recruitment efforts, scheduling, and inventory management.

Hospital & Health Care

Responsibilities

Scheduling meetings, coordinating with practice schedules, booking conference rooms, setting up teleconferences and preparation of materials and binders

Keeping up with the ordering of supplies for the administrative office and fellows

Coordination of the daily activities for the Department

Recruitment efforts of the department include interview arrangement, credentialing and onboarding

Overseeing and maintaining inventory levels in the procedural and clinic space

Helping to collaborate with referring physicians

Maximize electronic healthcare record for efficiency and billing

Interact with patients and address complaints or testimonies for marketing

Daily Census updates

Keep attending and fellow state licenses (eg. DEA) up to date

Save and organize CME credits on the share drive

Order office supplies through Staples

Pantry items bought with petty cash/departmental funds

Assistant to the department of physicians

Keep all calendars, passwords and memberships up to date

Schedule/Coordinate all meetings

A/V support for virtual meetings

WMC Travel Expenses

Catering requests

Reimbursements for licenses, conferences, memberships etc.: #Travel and Expense Reimbursement Form# needs to be filled out and sent to the manager

Work on coverage (Inpatient, Consult, and Outpatient) schedule with physicians

Monthly department meeting scheduling and minutes

Maintain relevant metric reports as defined by attendings and administration

Qualification

Administrative experienceComputer skillsCommunication skillsHigh school diplomaAssociates degree

Required

1-2 years in administration, required

High school diploma or equivalent required

good communication and computer skills

Preferred

Associates degree from an accredited institution preferred

Company

Westchester Medical Center Health Network

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The Westchester Medical Center Health Network (WMCHealth) is the pre-eminent provider of integrated health care in New York’s Hudson Valley region, serving nearly 2.5 million residents across more than 6,000 square miles.

Founded in 1917

Valhalla, New York, US

10001+ employees