Pikes Peak Library District · 3 weeks ago
ACCOUNTS PAYABLE CLERK - TEMPORARY POSITION
Colorado Springs, CO
Full-time
Onsite
Mid Level
$20.57/hr - $25.92/hr
3+ years expPikes Peak Library District is seeking an Accounts Payable Clerk for a temporary position to help fulfill the Library’s mission by coordinating accounts payable functions and providing operational accounting support to the Finance Department. The role involves processing invoices, maintaining vendor files, and assisting with accounting records and audits.
EdTechEducationProfessional Services
No H1B
Responsibilities
Processes and pays all invoices for library materials; uses ILS data to make payments; manipulates and exports data for financial accounting system payment/processing
Processes and pays all invoices including all vendors, mileage, and customer and employee reimbursements
Process all District credit card statements for multiple cardholders for payment, ensure compliance with Library policies and procedures as applicable to credit card activities
Checks invoices for accuracy and proper authorization; ensures billed items are tax exempt
Contacts employees as needed to resolve questions or problems related to invoices
Updates vendor files as needed following department standardization
Communicates with vendors as needed to resolve payment issues
Performs monthly review of stale checks and maintains records of resolution actions
Maintains confidentiality in all department operations and customer/employee/vendor interactions
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
Assists with accounting records and ledgers by reconciling monthly statements and transactions
Assists in preparation of schedules for annual audit; maintains documentation for library materials annual valuation
Assists Chief Financial Officer and Controller as needed with annual budget preparation
As it relates to areas of responsibility, understands ERP system, assists in new module implementation, and assists end users
Provides backup for cash counting function
Participates in special projects as assigned
Attends regular department meetings and scheduled All-staff meetings
Performs other job-related duties as assigned
Qualification
Required
Applicants must be able to work the schedule posted in the announcement
Requires a High School Diploma, High School Equivalency Diploma (HSED), or General Education Development (GED)
Requires a minimum of three years of clerical accounting experience, preferably Accounts Payable
Knowledge of the Pikes Peak Library District's policies and procedures, and ability to follow them
Ability to act as an ambassador of Pikes Peak Library District by promoting its mission and vision
Demonstrates knowledge of basic accounting principles, processes, and applications
Demonstrates effective verbal and written communication skills
Demonstrates ability to use fully integrated automated financial system, Microsoft 365, SharePoint, Word, and Outlook
Intermediate to advance skill with Excel and Adobe Acrobat Pro, other software, and standard office equipment
Demonstrates ability to work effectively as a team member, organize daily work and meet deadlines in a fast-paced, detail-rich environment
Must be reliable and extremely trustworthy
Must be able to learn other accounting software systems
Excellent organizational skills and attention to detail
Ability to maintain confidential and meticulous records
Ability to get along with co-workers and supervisors
Has regular on-time attendance
Exercise professionalism and good judgement in interpersonal interactions
Preferred
Two years of college coursework in accounting, business, or finance is strongly preferred
Company
Pikes Peak Library District
Pikes Peak Library District offers library, online resources, mobile library and other services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Heather Laslie, SHRM-SCP
Chief Operating Officer
Gary Syling
Chief Facilities Management Officer
Recent News
2025-09-12
Company data provided by crunchbase