Crédit Agricole CIB · 2 days ago
Corporate Facilities Services Administrator
New York, NY
Full-time
Onsite
Senior Level
$130K/yr - $165K/yr
5+ years expCrédit Agricole CIB is a leading corporate and investment bank, and they are seeking a Corporate Facilities Services Administrator to oversee the management and maintenance of office facilities and connected infrastructure. The role involves supervising corporate services functions, ensuring compliance with safety regulations, and managing vendor contracts for various services.
BankingFinancial Services
Hiring Manager
Joseph Sbarra
Responsibilities
Oversee outsourced security guard staff ensuring around the clock onsite coverage and monitoring of physical access and security cameras
Manage operation of electronic security access and surveillance systems and issuance of 2FA access cards
Oversee building management system and supplemental MEP equipment supporting the New York and New Jersey offices
Coordinate inspections of supplemental fire safety systems including pre-action systems, underfloor smoke detection systems, and fire extinguishers in various locations
Manage all preventative maintenance programs for the office facilities and ensure their performance in compliance with manufacturers’ recommendations, code requirements and general best practices
Support activities related to maintenance and repairs at the corporate owned residence in New York
Manage registrations of the New York office’s HVAC and power infrastructure with local and federal agencies
Oversee the annual pull-the-plug tests at the New York and New Jersey offices
Ensure that all operating and occupancy permits issued to CACIB required by NYC Building and Fire Codes are current and valid
Coordinate Fire Safety Teams at the New York and New Jersey offices, in coordination with local regulations and guidelines
Coordinate with cleaning supervisor the ongoing premises cleaning program, as contracted for, with particular attention to problem areas, methodology and performance evaluation
Oversee activities of contracted day porters
Oversee compliance and activities of contract vendors with respect to maintenance of HVAC, life safety systems, lighting, pest control, electrical systems, furniture, etc.Ensure that all vendor Certificates of Insurance are current
Manage and maintain facilities vendor contracts
Support other Americas offices on activities involving facilities management, life safety and security
Oversee outsourced mailroom staff and services
Oversee outsourced staff managing fleet of Copy / Scan / Print equipment. Coordinate with Information Technology team to resolve technical issues
Oversee offsite archival records storage processes
Assist with oversight of the food services program and its vendors providing executive dining, catering, and coffee services
Manage purchasing function for office supplies, stationary, business cards, etc
Manage and maintain corporate services vendor contracts
Support other Americas offices on corporate services related topics
Review construction documents and plans, assist in overseeing construction phase, and ensure that all permits, sign-offs, waivers of lien, etc. have been obtained and made a part of the Bank’s official records
Assist with coordination of architects and other design professionals, general contractors, vendors and Information Technology staff, from design stage to move-in
Track construction costs against established budget, rendering analysis and critique
Develop punch lists together with design professionals and general contractor, making sure all items are completed satisfactorily
Arrange and coordinate reconfigurations and moves of internal departments as well as new installations, ensuring completion as scheduled
Develop space plans by use of AutoCAD software, in tandem with departments’ input
Maintain up-to-date floorplans, seating charts and headcount data for the Americas locations
Maintain close working relationships with the PCS Safety, Security & Infrastructure (SSI) team at Head Office and the PCS team in Canada
Support Real Estate Projects by providing technical assessments of options during site searches
Ensure adequate controls exists for activities in scope and conduct regular reporting of them through COSMOS and other tools
Assist with the annual preparation of the operating expense and capital budgets. Track operating expenses and capital expenditures against the established budgets
Respond to request from Compliance, Internal Audit and Regulators for information and data and support PCS during any examinations or controls testing
Support any special projects or activities designated by the Head of PCS
Locally reports to Head of PCS (N+1, the COO in the Americas (N+2) and functionally to Global Head of PCS (N+2) at Head Office
Supervises vendors and onsite external services personnel, including cleaning staff, food services staff, mailroom staff, maintenance technicians, and security guards
Qualification
Required
Bachelor's Degree
5-7 years' experience leading the facilities management or property management function
MS Office Suite with a strong proficiency in Excel and PowerPoint
Understanding of building MEP infrastructure systems and general construction processes
Customer service oriented and quick responsiveness
Ability to multi-task and work independently while under pressure
Strong follow-up and organizational skills with an attention to details
Analytical & project management skills
Strong verbal and written communication skills
Microsoft Office Package with proficiency in Excel and PowerPoint
An understanding of the design and construction process for interior office fitouts
CAD knowledge for basic space planning designs
Technical knowledge of building MEP and security systems
Ability to read and understand architectural design and engineering design drawings
Preferred
Background or certification in architecture, engineering, facilities management, project management
In a Multisite commercial office environment containing a flex office setup, a trading rooms and technology spaces
Working knowledge of AutoCAD LT
Working knowledge of Siemens Desigo BMS system and CCURE 9000 electronic security system
Company
Crédit Agricole CIB
Crédit Agricole CIB is the corporate and investment banking arm of Crédit Agricole Group, 9th largest banking group worldwide in terms of balance sheet size in 2023 (The Banker, July 2024).
5001-10000 employees
H1B Sponsorship
Crédit Agricole CIB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (4)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Ani Mathews
Chief Financial Officer - MEA
Dominique Duval
Managing Director - Senior Banker Large Corporates
Recent News
2026-01-05
2025-12-18
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