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The First Church of Christ, Scientist · 4 weeks ago

Executive Assistant, Board of Lectureship

Boston, MA

Full-time

Onsite

Mid Level

$66K/yr - $86K/yr

The First Church of Christ, Scientist is committed to supporting the global lecture activity through its Board of Lectureship. The Executive Assistant to the Manager of the BoL plays a crucial role in managing administrative activities, supporting lecturers, and implementing the vision of the Board while maintaining a prayerful approach to their work.

Non ProfitReligion

No H1B

Responsibilities

Makes appropriate time daily to pray in support of the lecture activity globally and responds prayerfully to specific needs that arise

Responds to calls, letters, and email correspondence from the field with a clear sense of the BoL’s vision, and with a healing motive

Works with the BoL manager to implement vision and operation of the department. Coordinates ongoing activities of the department, including: lecturer support, sponsoring branch and society support, and office support for the BoL manager and team. Works from a metaphysical basis in all these activities, recognizing that the actual job is about much more than the surface level action, and that this prayerful basis is the only way any work can be effectively done, and the only way global lecturing activity will be benefitted

Maintains a broad-based understanding of each area and activity of the BoL in order to provide hands-on a support whenever and wherever it is needed

Supports the annual lecturer election cycle, including preparation of materials presented to the CSBD, presentation of information and materials at Meet the Lecturers on christianscience.com, and notification of election to lecturers

Organizes lecturer training sessions and BoL conferences as requested, including the arrangement of hotels, food, airfare, and ground transportation

Constructs custom data reports and provides analysis that is integral to department strategy, planning and operations. Maintains spreadsheet data of historical importance to the BoL office

Supports lecturers through individual and group communications

Coordinates tools and resources that inform the lecturers and allow them to focus less on logistics and more on their healing message

Processes the BoL Salesforce online lecture application forms as needed, providing data to lecture notices and lecturer profile pages at christianscience.com. Department contact for upgrades to the Salesforce database

Tracks lecture review team payments and assignments and submits expense reports and makes payment requests as needed for the BoL manager and lecturers

Sends completed lecture manuscripts to the Clerk and obtains testimony verifications for lecture manuscripts

Maintains BoL office and lecture files including archiving paper and electronic files

Handles staff communications, and communicates any BoL updates to the Customer Contact area

Handles special projects as requested

Qualification

Project coordinationMicrosoft WordSalesforceGoogle systemsSpanishFrenchGermanPortugueseInterpersonal skillsOral communicationWriting skills

Required

College degree or equivalent

Several years of strong project coordination experience preferred

Risk, responsibility, multitask immediately respond experience

Good working knowledge of Microsoft Word and Google systems is required

Knowledge of Excel, PowerPoint, Trello and Slack are also helpful

Facility with websites

Strong computer skills and a knowledge of (or ability to learn) software programs and systems: Wordpress, Acrobat, Word, Excel, Google drive and mail, Zoom, Salesforce, Tallie, Plunet, ticket systems, Enterprise, and Crystal reports

Knowledge of the Web and social networking is desirable

Extremely flexible, organized, humble, goal-oriented; ability to prioritize and move quickly from one task to another, or to switch in midstream

Oral communication skills and interpersonal skills are critical

Should express sound judgment, compassion, sensitivity, confidentiality, and tact

Good proofreading and writing skills required

Ability to speak other languages (particularly Spanish, French, German, or Portuguese) would be helpful, but not required

Must be a member of The Mother Church and have branch church experience

Primary class instruction required with a demonstrable understanding of Christian Science and the metaphysical maturity to prayerfully work in support of the mission and purpose of The Church of Christ, Scientist

Company

The First Church of Christ, Scientist

The First Church of Christ, Scientist, in Boston, Massachusetts, also known as The Mother Church, is the global headquarters for the Christian Science movement, a Christian denomination originated in America, founded by Mary Baker Eddy in 1879.

Founded in 1879