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Tate · 13 hours ago

Human Resources Administrative Assistant

Glasgow, KY

Full-time

Onsite

Entry, Mid Level

$26/hr - $33/hr

2+ years exp

Tate is an independent brand operating within Kingspan Group, recognized as an industry leader in data center infrastructure solutions. The Human Resources Administrative Assistant will manage administrative duties in the HR department, serve as a liaison between HR and employees, and ensure compliance and smooth communication within the organization.

IndustrialInformation TechnologyManufacturingReal Estate

Responsibilities

Maintain HR compliance, personnel files, medical records, and I-9 documentation; lead digitization and retention efforts; perform periodic audits and ensure timely uploads into UKG Document Manager

Support HRBPs with investigations and corrective actions; maintain a visible presence on the production floor; coordinate employee engagement activities and events, including communications and logistics

Assist employees with benefits enrollment, time-off requests, system access, and general HR inquiries; manage new hire benefit elections, required forms, and workforce reporting (headcount, demographics, training)

Support all aspects of new hire onboarding, including orientations, packet preparation, I-9/E-Verify compliance, and account setup in HRIS; enter data into UKG and other HR platforms

Process temporary worker onboarding, activation, and removal; collect and submit timesheets; track hours and ensure accurate system updates

Assist in organizing training programs, workshops, and employee development initiatives

Provide employee assistance for HR inquiries, contact updates, paystub printing, and internal job postings

Coordinate vendor relationships for safety shoe and glasses programs; track purchases, process invoices, and manage payroll deductions

Organize employee events and meetings, including vendor coordination, cost tracking, and catering arrangements

Maintain confidentiality of HR information and foster positive relationships with employees and external partners

Support audits and document management while ensuring compliance with quality, safety, and environmental policies

Performs other duties as assigned by the HRBP

Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy

Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands

Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System

Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service

Qualification

HRIS proficiencyPHRSHRM certificationMicrosoft Office SuiteOrganizational skillsProfessionalismVerbal communicationWritten communicationAttention to detailIntegrity